Admin Assistant, Creative Advertising - Focus Features

Company Description

NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our global theme park destinations, consumer products, and experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, NBC Sports, Telemundo, NBC Local Stations, Bravo, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through our powerhouse film and television studios, including Universal Pictures, DreamWorks Animation, and Focus Features, and the four global television studios under the Universal Studio Group banner, and operate industry-leading theme parks and experiences around the world through Universal Destinations & Experiences, including Universal Orlando Resort, home to Universal Epic Universe, and Universal Studios Hollywood. NBCUniversal is a subsidiary of Comcast Corporation. Visit www.nbcuniversal.com for more information.

Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world.

Job Description

The Administrative Assistant, Creative Advertising, provides day-to-day administrative support to the Head of Creative Advertising and broader Creative Advertising team. This role supports calendar management, scheduling, travel and expense processing, phone coverage, file organization, and preparation and distribution of creative materials. The position works closely with department employees, internal teams, outside agencies, vendors, and external partners to help keep creative advertising workflows organized, timely, and well documented. 

Essential Responsibilities: 

• Provide administrative support including calendar scheduling, travel coordination, expense processing, filing, phone coverage, and meeting agendas. 
• Assist with tracking creative deadlines and maintaining organized project materials for audiovisual campaigns to support department workflow management.
• Distribute, file, and organize creative materials for cross-functional review and internal meetings. 
• Coordinate routine correspondence and materials between external partners, filmmakers, and internal teams, as directed. 
• Support purchase order and budget tracking processes, including data entry, updates, and follow-up on outstanding items. 
• Research competitive materials and track current work from trailer agencies. 
• Coordinate department meetings, reviews, and team events. 
• Prepare meeting materials, agendas, and follow-up notes as needed. 
• Maintain department distribution lists, filing systems, and contact databases. 
• Handle confidential information and materials related to unreleased films with discretion and care. 
• Perform other administrative duties and department support tasks as assigned. 

Qualifications

• Excellent written and verbal communication skills.
• Highly organized, with exceptional attention to detail and the ability to manage competing priorities in a fast-paced environment.
• Strong sense of initiative, follow-through, and accountability.
• Ability to anticipate needs, exercise sound judgment, and proactively solve problems.
• Collaborative, team-oriented, and service-focused mindset.
• Comfortable working professionally with senior executives, filmmaking teams, agencies, and cross-functional partners.

Additional Requirements:

• Hybrid: This position currently has a hybrid schedule, which requires contributing from the office a minimum of four days per week. The Company reserves the right to change in-office requirements at any time. 

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $47,500 - $60,000.

Additional Information

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

NBCUniversal will consider for employment qualified applicants with criminal histories, or arrest or conviction records, in a manner consistent with relevant legal requirements, including the City of Los Angeles' Fair Chance Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to [email protected].