Admin Specialist - Office Operations & Set-up

About the role

Foundational admin role to establish and run day-to-day office operations in Thailand, supporting a newly set-up entity with vendor management, facilities, procurement, travel/expenses, H&S compliance, and internal coordination.

Responsibilities

• Run end-to-end office administration (reception, mail/courier, supplies, meeting rooms) to ensure smooth daily operations
• Coordinate facility and vendor management (lease, utilities, cleaners, IT/maintenance) and track SLAs/renewals.
• Handle procurement and asset lifecycle (sourcing, PR/PO, inventory, asset tagging & disposal) with compliant records.
• Organize business travel, visas, hotels, claims pre-checks, and company events/meetings
• Maintain admin policies/SOPs and support H&S/compliance checks (fire drill, first-aid, visitor access)
• Liaise with cross-functional teams (HR, Finance, IT, Legal) for onboarding logistics, T&E control, basic vendor invoices
• Coordinate employee welfare initiatives and office benefits.
• Provide administrative and operational support for business activities and internal stakeholders as assigned.
• Perform other ad hoc administrative and operational duties as assigned.
• Assist in coordinating and following up on license applications and regulatory requests for the flagship store, liaising with relevant authorities, internal stakeholders, and external runners to ensure timely progress.
• Support the day-to-day administrative and operational requirements of the flagship store to ensure smooth business operations.
• Assist with the procurement, replenishment, and inventory monitoring of daily operational supplies, including pantry items, drinking water, paper cups, stationery, and other office consumables.
• Coordinate and monitor cleaning services, including work schedules, service quality, and follow-up with service providers to maintain workplace standards.
• Provide administrative support for vendor and service agreements, including contract documentation, renewal tracking, and coordination with internal stakeholders.

• Bachelor’s degree; 3 years+ admin/office operations experience in Thailand, preferably in high-growth or multinational environments.

• Strong vendor, procurement, and facilities coordination; able to implement SOPs and keep accurate documentation.
• Excellent coordination and service mindset; strong prioritization in a fast-moving set-up
• Language: Native/Fluent Thai and good English; Chinese is a plus.
• Demonstrated 0→1 experience supporting new office/entity set-ups; experience with cross-border operations is a plus

We offer a comprehensive and holistic work experience and package as follows:

• Competitive compensation & benefits
• Fun loving and diverse work environment
• Business casual work attire everyday

Please note that only short-listed candidates will be contacted.