ADMINISTRATIVE ASSISTANT
ashland
Administrative Assistant
U Value Insulation· Operations
About this role
U Value Insulation is an established international company, with over 40 years’ experience offering the building industry vast product choice combined with in-depth technical expertise. Distributing an extensive product catalogue for application across the full range of floor, wall and roof requirements, ensuring a one stop shop for all our client needs. We stock the very best brands & highest quality product ranges at competitive prices across thermal, acoustic and fire protection insulation products guaranteeing the widest choice and best value.
Location: Ballycoolin, Dublin 15 (moving to Dunshaughlin in summer 2026)
The Administrative Assistant role will provide crucial support to our busy logistics & purchasing team. The day-to-day responsibilities typically include the following;
- Monitor transport schedules and coordinate logistics for timely deliveries.
- Maintain communication with drivers to manage routes and address any issues that may arise.
- Assisting in the preparation of transport documentation, including delivery notes and logistics reports.
- Update and maintain the transport management system with accurate data.
- Liaise with customers regarding shipping details and delivery schedules.
- Support the transport manager with administrative tasks as needed.
- Handle incoming inquiries related to transport and logistics.
- Processing Purchase Orders (POs): Creating, sending, and tracking POs in the system.
- Contacting vendors to check stock, get quotes, confirm order details, and track deliveries.
- Maintaining accurate records of purchases, pricing, and inventory levels in databases or spreadsheets.
- Verifying that supplier invoices match the corresponding POs and delivery receipts before passing them to accounts payable.
- Assisting with stock checks, monitoring inventory levels, and identifying when items need to be reordered.
- Researching and identifying potential new suppliers for goods and services
- Proficiency in MS Office Suite: Excel is critical. You'll need to be comfortable with spreadsheets for tracking, basic formulas and data analysis.
- High accuracy and speed.
- Understanding the procurement-to-pay process (PO -> Receipt -> Invoice -> Payment).
- You'll be constantly interacting with suppliers and internal colleagues.
- Juggling multiple orders and deadlines is standard
- Attention to detail
- Resolving issues like late deliveries, incorrect shipments, or price discrepancies.
- Collaborating closely with the entire procurement and operations team.
*Candidates must be eligible to work in Ireland and be already living in Ireland*
- Company pension
- Group life cover
- Health cash plan
- 24 days annual leave
- Monthly company lunch
- Bike to work scheme
- On-site parking
- Employee assistance program
- Early finish on Fridays
Frequently Asked Questions
Is the salary disclosed for the Administrative Assistant position at U Value Insulation?
The salary for this Administrative Assistant role at U Value Insulation is not publicly listed. Click "Apply Now" to learn more about the compensation package on their official careers page.
Where is the Administrative Assistant position at U Value Insulation located?
This Administrative Assistant role at U Value Insulation is based in Dunshaughlin, County Meath, Ireland. The position is listed as on-site or hybrid. Check the full job description or apply directly to confirm the work arrangement.
Is the Administrative Assistant role at U Value Insulation full-time or part-time?
This is listed as a Full time position. It is posted as a Administrative Assistant role in the Operations department at U Value Insulation.
Which team or department does the Administrative Assistant at U Value Insulation belong to?
This Administrative Assistant position is part of the Operations department at U Value Insulation. See the full job description for more information about the team structure and responsibilities.
How do I apply for the Administrative Assistant position at U Value Insulation?
Click the "Apply Now" button on this page. You will be redirected to U Value Insulation's official application portal hosted on workable where you can submit your application directly.
When was the Administrative Assistant job at U Value Insulation posted?
This Administrative Assistant position at U Value Insulation was posted on Jul 9, 2026. Apply as soon as possible — early applications are often reviewed first.
Administrative Assistant
U Value Insulation
You'll be redirected to U Value Insulation's official application page on workable.