Administrative Assistant

Overview

We are seeking a highly organized and detail-oriented Medical Administrative Assistant to provide comprehensive administrative and clerical support for a busy clinical department. The ideal candidate will possess strong communication, organizational, and computer skills while maintaining strict confidentiality and professionalism in a healthcare environment.

Responsibilities

• Perform general office duties including:

  • Copying, filing, faxing, and mailings
  • Processing check requests
  • Typing correspondence
  • Initiating and responding to emails
  • Scheduling conference calls
  • Creating and maintaining spreadsheets and files

• Prepare and type medical documentation including:

  • Discharge summaries
  • Operative reports
  • Referral letters
  • History and physical reports
  • Special procedure reports
  • Follow-up clinic notes
  • Other medical reports from written drafts

• Answer and direct incoming telephone calls as needed.

• Utilize Microsoft Office applications, including:

  • Excel
  • Word
  • PowerPoint
  • Other software to create and maintain correspondence, spreadsheets, presentations, and reports

• Manage and maintain office equipment, including:

  • Phone systems
  • Voicemail systems
  • Computer equipment

• Order, maintain, and monitor office supplies and materials while adhering to departmental budget guidelines.

• Fax discharge summaries to pediatricians and follow-up specialists as required.

• Communicate with the State Department of Health regarding newborn screening results and provide updates to physicians and nurse practitioners to ensure accurate patient records.

• Maintain and submit Vermont Oxford Data as required.

• Coordinate and arrange business travel as needed.

• Assist with special projects and departmental initiatives.

• Organize and track credentialing requirements for physicians and advanced practitioners.

• Record, prepare, and distribute meeting minutes for practice meetings as needed.

• Track and maintain records of Continuing Medical Education (CME) funds.

• Schedule meetings and maintain calendars for physicians and advanced practitioners.

Qualifications

Education Level:

• High school diploma or GED.

Experience Years:

• One to three years+related experience and/or training.

Experience Industry:

• Healthcare

Equivalent combination of relevant education and experience will be considered.

Benefits and Compensation

Take great care of the patient, every day and every way.TM At Pediatrix & Obstetrix, that’s not only our motto at work each day; it’s also how we view our employees and their families. We know that our greatest asset is YOU. 

We take pride in offering comprehensive benefits in a vast array of plans that fit your life and lifestyle, supporting your health and overall well-being. Benefits offered include, but are not limited to: Medical, Dental, Vision, Life, Disability, Healthcare FSA, Dependent Care FSA and HSAs, as well as a 401k plan and Employee Stock Purchase Program. Some benefits are provided at no cost, while others require a cost share between employees and the company. Employees may also select voluntary plans and pay for these benefits through convenient payroll deductions. Our benefit programs are just one of the many ways Pediatrix & Obstetrix helps our employees take care of themselves and their families. 

About Us

Pediatrix Medical Group is one of the nation’s leading providers of highly specialized health care for women, babies and children. Since 1979, Pediatrix has grown from a single neonatology practice to a national, multispecialty medical group. Pediatrix-affiliated clinicians are committed to providing coordinated, compassionate and clinically excellent services to women, babies and children across the continuum of care, both in hospital settings and office-based practices. The group’s high-quality, evidence-based care is bolstered by significant investments in research, education, quality-improvement and safety initiatives. 

Please Note: Fraudulent job postings/job scams are becoming increasingly common. All genuine Pediatrix job postings can be found through the Pediatrix Careers site: www.pediatrix.com/careers.

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Pediatrix is an Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.