Administrative Assistant

This is a full-time position that provides administrative to a number of artists. Our office is located in midtown Manhattan and we are currently working on a hybrid remote and in-office 2 days a week schedule.   

Essential Duties and Responsibilities include the following in the artist administration role:

• Creates and maintains artist season calendars
• Prepares, processes and tracks performance contracts and invoices
• Tracks artists’ payments and/or commissions
• Assists artists with all logistical details associated with concert touring, including creating itineraries and coordinating rehearsals, travel, hotels, and visas
• Regularly updates our client management system with all financial and travel details including personal details and preferences
• Communicating travel arrangements and building relationships with presenters, local agents and travel partners
• Fields routine and non-routine questions via phone and email including communication with artists, presenters, orchestra managers, and record labels worldwide
• Updates and maintains publicity materials, and field publicity inquiries as necessary
• Creates and designs general correspondences, memos, and financial reports; tracks ticket sales with presenting organizations; updates company database (Overture)
• Works independently and within a team on special projects at the request of the Manager
• Collaborates across the company to ensure our Artists receive a seamless service.
• The role will require a level of flexibility and availability to work outside standard office hours as well as occasional travel within and outside the US.
• Other duties may be assigned to meet business needs
  

Qualification/Requirements 

• Excellent interpersonal skills.
• Demonstrated to be proactive and forward thinking, juggling and prioritizing multiple competing tasks and demands.
• Strong ability to confidently and professionally interact and communicate with individuals at all levels of the organization.
• Demonstrated knowledge of and competency with a variety of computer software applications in word processing, spreadsheets, database and presentation software (Overture, Microsoft Word, Excel, PowerPoint, and Zoom).
• Strong attention to detail in composing and proofing materials, establishing priorities and meeting deadlines.
• Flexibility to be available for emergency travel queries/incidents out of hours.

Education/Training/Experience 

• BA Degree or equivalent experience
• At least 2 years’ experience as an Assistant
• Knowledge and passion for classical music This position is non-exempt.       

Salary: $45,000 - 50,000, commensurate with experience 

This position is non-exempt.

We take seriously our responsibility to consider qualified candidates on the basis of merit, without regard to race, color, religion, national origin, gender, sexual orientation, gender identity or expression, age, mental or physical disability, and genetic information, marital status, citizenship status, military status, protected veteran status or any other category protected by law.