Administrative Assistant

Job Summary

The Admin Assistant provides administrative and clerical support to ensure the efficient operation of the office. The role involves handling daily administrative tasks, maintaining records, coordinating office activities, and supporting various departments as required.

Key Responsibilities

• Perform general administrative and clerical duties, including filing, photocopying, scanning, and document management.
• Maintain and update company records, files, and databases.
• Handle incoming calls, emails, and correspondence, and direct them to the appropriate personnel.
• Coordinate meetings, appointments, and conference room bookings.
• Prepare reports, letters, memos, and other business documents.
• Assist in travel arrangements, accommodation bookings, and transportation coordination when required.
• Monitor office supplies inventory and coordinate replenishment.
• Support onboarding activities for new employees and maintain personnel records.
• Assist with document collection, tracking, and submission to internal departments and external parties.
• Maintain confidentiality of company information and records.
• Perform any other administrative duties assigned by management.

Qualifications

• Bachelor's degree in business administration, Management, Human Resources, or a related field.
• Fresh graduate or up to 2 years of administrative experience.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Good written and verbal communication skills in English.
• Strong organizational and time-management skills.
• Ability to work independently and as part of a team.