Administrative Assistant / Construction Department / Maternity Cover

Fraport Greece is currently looking to cover the position of Administrative Assistant in the Technical Programs Department. The role supports the Technical Division, with direct involvement in the Project Controls and Reporting Section, to ensure smooth office operations.

The role reports to the Project Controls Manager and is located at our headquarters in Marousi.

“Apply now to join our dynamic team at a very exciting time.”

What you will be doing in the role:

• Manage emails, phone calls, and other communications with a high level of professionalism and responsiveness.
• Prepare and edits paperwork (e.g., correspondence, reports, and presentations).
• Make travel & accommodation arrangements and coordinate logistics for business trips.
• Process travel applications, expense reports & invoices through ECM.
• Manage SAP inputs for all Purchase Requests (PRs) for tenders, procurement of goods & consultancy services for technical projects, consultants etc. Maintain a record of the PR list and monitor the release strategy and status in coordination with PMs for “Good Receipt” confirmation via SAP.
• Handle car rentals related to domestic travel/site visits.
• Coordinate meetings and events of the Department.
• Support the reporting & presentation needs of the Section.
• Support the CTO in the absence of the Executive Assistant upon coordination.
• Organize and maintain an up-to-date electronic and paper filing system.

Experience & Qualifications:

• A University Degree will be appreciated.
• Approximately 3 years’ experience as an assistant to an Executive or secretary, preferably of a multinational company.
• Fluency in Greek and English language (oral and written at a professional corporate level).
• MS-Office Proficiency and Tech savviness.
• Experienced in SAP would be considered a plus.
• Fulfilled Military Obligations, if applicable.

Critical Functional Skills to succeed in this role:

• Organizational and time management skills with the ability to prioritize tasks effectively and to act with minimum supervision.
• Excellent oral and written communication skills.
• Discretion and confidentiality.
• Professional, Smart, and Refined appearance.
• Strong communication skills and ability to work effectively in a team.
• Highest standards of accuracy, precision, and focus on detail.

We offer you an amazing opportunity to grow your career and develop exceptional skills in one of the most dynamic business sectors, as well as a competitive salary and an attractive benefits package.