Administrative Assistant IV

SUMMARY  

The Administrative Assistant IV provides a broad range of administrative services. Provides administrative support to an individual, team, department or group in an organization. Handles a wide variety of administrative and operations support functions and manages multiple priorities.   

ESSENTIAL REQUIREMENTS     

Must be able to obtain and maintain the required customer clearance for access to systems, facilities, equipment and property.    

KEY DUTIES AND RESPONSIBILITIES   

Essential Duties and responsibilities include the following.  Other duties may be assigned.  

Collects, reviews and analyzes data and prepares reports, charts, budgets, and other presentation materials utilizing word processing, spreadsheet, or specialized software.   

Prepares and distributes reports or other communications on a regular schedule.   

Manages and maintains files, databases, and archives of relevant records. Screens calls and responds to or routes routine inquiries from external or internal sources with appropriate correspondence or other messaging.   

Schedules and coordinates meetings, travel, and other group activities.   

May manage expense reporting, invoicing, office supply inventory, or other routine processes.  

Takes meeting minutes and distributes them to relevant parties.   

Supports team projects by assisting with research and coordinating logistics.   

Organizes office events and meetings, including logistical arrangements.   

Maintains confidentiality of sensitive information and ensures compliance with company policies. 

Provide comprehensive administrative support to the OGA leadership, ensuring smooth daily operations.

Manage schedules, coordinate meetings, and handle correspondence for senior officials.

Prepare briefing materials, reports, and presentations for internal and external stakeholders.   

EDUCATION AND EXPERIENCE  

High school diploma or general education degree (GED) and a minimum of five to seven (5-7) years’ relevant experience and/or training, or equivalent combination of education/experience.   

PHYSICAL DEMANDS   

Work is primarily performed in an office environment. Regularly required to sit. Regularly required use hands to finger, handle, or feel, reach with hands and arms to handle objects and operate tools, computer, and/or controls. Required to speak and hear. Occasionally required to stand, walk and stoop, kneel, crouch, or crawl. Must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus.  Exposed to general office noise with computers printers and light traffic.    

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.    

EOE including Disability/Vet    

The estimated pay range for this role is $28/hr to $30/hr, with the final offer contingent on location, skillset, and experience.   

CNI offers a comprehensive benefits package that includes: 

• Medical 

• Dental 

• Vision 

• 401(k) 

• Family Planning/Fertility Assistance 

• STD/LTD/Basic Life/AD&D 

• Legal-Aid Program 

• Employee Assistance Program (EAP) 

• Paid Time Off (PTO) – (11) Federal Holidays 

• Training and Development Opportunities 

Your application submission will be considered for all potential employment opportunities with Chickasaw Nation Industries (CNI).