Administrative Assistant - Programmes

                                                                                                   Recruitment for

                                                                             Administrative Assistant - Programmes

Animals Asia is an international animal charity working in the fields of wildlife protection and animal disease prevention. We are committed to ending the suffering of animals throughout Asia by promoting compassion and respect for all animals, while striving to create long-term and sustainable change.

Animals Asia is currently seeking to recruit a qualified candidate for the position of Administrative Assistant - Programmes  with details as follows:

Position: Administrative Assistant - Programmes 

Employment type: Full-time
Contract duration: Permanent
Work location: Hanoi, Viet Nam

Key Responsibilities

The Administrative Assistant - Programmes provides essential administrative and coordination support across all programme areas in both Vietnam and China. This role involves maintaining programme strategic documentation, supporting programme database management, and strengthening programme systems to ensure efficient and effective programme delivery across both countries.

 Responsibilities:

Programme Documentation & Data Management

• Organise and maintain programme documentation, ensuring information is accurate, up to date and easily accessible.
• Manage and improve online education and public awareness databases.
• Support programme teams with information management and record keeping.
• Maintain and organise the Programme team's Google Drive filing system.

Programme & Stakeholder Coordination

• Support programme teams with timely and consistent updates and reporting.
• Provide administrative and coordination support to Programme Managers.
• Maintain up-to-date contact and communication records with education partners.
• Support cross-border coordination between Programme teams in Vietnam and China.

Planning & Internal Communications

• Help manage a central calendar of programme activities, campaigns and events.
• Work with Programme and Communications teams to make programme results and data available in clear, user-friendly formats.

Language & Administrative Support

• Provide English–Vietnamese translation support for meetings and written materials.
• Support finance-related administration, including payments, fund transfers and cost-code processes.
• Arrange travel and itineraries for the Global Programmes & Sentience Director and Programme teams.
• Contribute to improving administrative processes and programme systems.
• Provide other administrative and coordination support as required

Education

• A Bachelor’s degree in Business Administration, Management, International Development, Education or a related field is required.

Experiences and Skills

• 2–3 years’ experience in administration, coordination or programme support, with excellent organisational, time-management and attention-to-detail skills.
• Strong written and verbal English communication, stakeholder coordination and teamwork skills, with the ability to work independently and across different locations.
• Proficient in Google Workspace (Drive, Docs, Sheets, Calendar), spreadsheets, databases and digital filing systems.
• Experience in NGOs/non-profits, CRM/project management tools, and basic financial tasks such as budgeting and invoice processing is an advantage.

How to Apply

Please send your cover letter and CV (clearly stating the applied position) by clicking the application link below link https://animalsasia.bamboohr.com/careers/159

Only shortlisted candidates will be notified for interviews. Applicants who have not received a reply after two weeks from the date of the advertisement should consider their applications unsuccessful. Only short-listed applicants will be interviewed; the interview will be conducted in English. Closing date for application is 15th September 2026.

To find out more: www.animalsasia.org

 Animals Asia values candidates with different backgrounds, experiences, and perspectives. We welcome applicants of every ethnicity, age, gender identity and expression, sexual orientation, religion, national origin, socioeconomic status, disability, or veteran status. We are committed to building an organization that creates an inclusive environment for all.

Using AI During Interviews
 Animals Asia is committed to ensuring a fair and authentic interview process. The use of artificial intelligence (AI) tools, including but not limited to real-time transcription, automated response generation or assistance in formulating interview answers, is strictly prohibited during any stage of the interview process.We will take a candidate's agreement to participate in an interview with us as confirmation that they will not use AI tools in any form during the conversation. If it is discovered or reasonably suspected that AI has been used, the interview will be terminated immediately, and the candidate will no longer be considered for the role.We appreciate your understanding and adherence to this policy, which is in place to maintain the integrity, professionalism and reliability of our recruitment procedures.