Administrative Assistant, Proposals Team

ixllearning· Sales & Account Management
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📍 San Mateo, CA💰 USD 25–33

About this role

IXL Learning, developer of personalized learning products used by millions of people globally, is looking for an Administrative Assistant to support IXL’s RFP and proposals strategy. In this role, you will partner with our sales and marketing teams to develop winning proposals and bids that effectively communicate IXL’s product value and foster strong district partnerships. #LI-EM1

The ideal candidate is organized, detail-oriented, proactive, and passionate about IXL’s mission to impact education. 

This position requires you to be in our San Mateo, CA, headquarters office. 

WHAT YOU'LL BE DOING

  • Request and screen bidding opportunities daily
  • Order supplies and proposals materials
  • Print, copy, ship, and track proposals and book samples
  • Complete online bid portal registration and questionnaires, and submit bids
  • Complete vendor registration forms and paperwork for proposals, support document formatting, and work with internal teams to collect necessary information
  • Collaborate with IXL sales, contracts, legal, marketing, HR, finance, IT, Security, and other teams to gather information and language needed for responses
  • Track bid and proposals awards, follow up with district purchasing departments, request evaluations, submit open records requests, synthesize win/loss data, and archive submitted proposals
  • Maintain contracts lists, track renewals, update pricing, as needed
  • Support ad hoc bid projects, as needed

WHAT WE'RE LOOKING FOR

  • BA/BS and 1-3 years of experience in a related field
  • Strong written and oral communication skills
  • Ability to prioritize tasks and work efficiently
  • Exceptionally organized and detail-oriented
  • Quick learner who demonstrates initiative
  • Energetic, mature, positive person who works well independently and with a team
  • Experience with Google Applications, Microsoft Office Suite, and Adobe required
  • Experience with SchoolWatch and RFPs desired
  • Experience in K-12 education a plus 

Our pay ranges are determined by role, level, and location. The base hourly rate for this full-time position is $25 - $33 per hour + benefits. The range displayed on each job posting reflects the minimum and maximum target for new hire pay ranges for the position. Individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. 

ABOUT IXL LEARNING

IXL Learning is the country's largest EdTech company. We reach millions of learners through our diverse range of products. For example:

  • 1 in 4 students in the United States uses IXL.com
  • Rosetta Stone provides an immersive learning experience for 25 languages
  • Wyzant is the nation's largest community of tutors, covering 300+ subjects
  • Teachers Pay Teachers (TPT) is a comprehensive marketplace for millions of educator-created resources

Our mission is to create innovative products that will make a real, positive difference for learners and educators and we're looking for passionate, mission-minded people to join us in achieving this goal. We have a unique culture at IXL that fosters collaboration and the open exchange of ideas. We value our team and treat one another with kindness and respect. We approach our work with passion, tenacity, and authenticity. We find it immensely satisfying to develop products that impact the lives of millions and we are eager to have you join our team.

At IXL, we value diversity in age, race, ethnicity, gender, sexual orientation, physical and mental ability, political and religious beliefs, and life experience, and we are proud to promote a work environment where everyone, from any background, can do their best work. IXL Learning is an equal opportunity employer and does not discriminate against applicants and employees based on any legally protected category. 

Frequently Asked Questions

What is the salary for the Administrative Assistant, Proposals Team role at ixllearning?
The listed salary for this Administrative Assistant, Proposals Team position at ixllearning is USD 25–33. This is an full-time role.
Where is the Administrative Assistant, Proposals Team position at ixllearning located?
This Administrative Assistant, Proposals Team role at ixllearning is based in San Mateo, CA. The position is listed as on-site or hybrid. Check the full job description or apply directly to confirm the work arrangement.
Which team or department does the Administrative Assistant, Proposals Team at ixllearning belong to?
This Administrative Assistant, Proposals Team position is part of the Sales & Account Management department at ixllearning. See the full job description for more information about the team structure and responsibilities.
How do I apply for the Administrative Assistant, Proposals Team position at ixllearning?
Click the "Apply Now" button on this page. You will be redirected to ixllearning's official application portal hosted on greenhouse where you can submit your application directly.
When was the Administrative Assistant, Proposals Team job at ixllearning posted?
This Administrative Assistant, Proposals Team position at ixllearning was posted on Aug 20, 2026. Apply as soon as possible — early applications are often reviewed first.
Administrative Assistant, Proposals Team
ixllearning · 💰 USD 25–33
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You'll be redirected to ixllearning's official application page on Greenhouse.