Administrator - Schedule Coordinator

Malta International Airport plc is looking for a dynamic individual who is passionate about working with people within an Airport environment, is willing to continuously learn, develop, and be part of a high performance culture. An opportunity has risen to join the Airport Operations & Business Continuity Department.

Purpose of Position: 

Engage in the Airport Slot Coordination function within the slot coordination team in the planning and allocation of airport resources to airline movements based on the IATA Worldwide Airport Slot Guidelines.

Main Responsibilities:

• To assure the allocation of airport slots to airlines are assigned in compliance with subsidiary legislation 499.20 (Allocation of Slots at Airport Regulations) and within the infrastructure capacity parameters at Malta International Airport.
• Understand terminal and ramp resource capacity constraints and consequently assure efficient use of passenger resource infrastructure.
• Bring to the attention of the Scheduling Executive and the Senior Slot Scheduling Coordinator, developing trends for Terminal infrastructure needs based on slot demand.
• Support and assist the Scheduling Executive in compiling the following information, on request and within a reasonable time, and make available for review to the SVP Operations & Business Continuity:
• Historical slots, in a chronological manner, of all air carriers at the airport.
• Requested slots (initial submissions) by air carriers and chronologically, for all air carriers.
• All allocated slots and outstanding slot requests, listed individually in chronological order, by air carriers, for all air carriers.
• Remaining available slots.
• Full details on the criteria being used in the allocation of slots.
• Liaise with airline operators (and ground handling service providers) and assure fair and transparent provision, accessibility, and assignment of Malta Airport infrastructure, including check-in counters, aircraft boarding gates, aircraft stands & baggage reclaims.
• To engage with airlines and ground handling service providers in determining the summer and winter schedules, reacting to initial requests, and subsequent cancellations, modifications, confirmations, refusals and offers for airport slots in compliance with IATA Worldwide Airport Slot Guidelines, using SSIM message formats.
• Assist the Senior Slot Schedule Coordinator in the preparation of information on approved initial slots and details of the planned allocation of aircraft stands, boarding gates, check-in allocation and baggage reclaim, in preparation for the seasonal IATA schedules conference and subsequent EUACA conferences.
• Determine and process approved slots for aircraft stands for the allocation of General Aviation aircraft movements.
• To populate and update the airport operations database with seasonal and ad-hoc slot requests using approved Company software.
• Record the actual usage of airport slots for IATA historic requirements and airport statistical purposes.
• To liaise with the Airport Operations Unit on changes to flight schedules and General Aviation movements.
• To attend training and conferences overseas as may be required by the Company.
• To participate in meetings related to Slot Coordination and document minutes of respective meetings.

• Have a minimum of an MQF Level 5 certification.
• Be a proficient user of the Microsoft Office suite.
• Have excellent written and spoken English skills.
• Have good organisational and planning skills.
• Thrive in a fast-paced environment.
• Be prepared to work on day shift roster.
• Be a good team player and able to establish and maintain good working relationships with other employees and third parties.