Assistant, Chief Accounting Officer

Job Description

Who We Are

Creative Artists Agency (CAA) is the leading entertainment and sports agency, with global expertise in filmed and live entertainment, digital media, publishing, sponsorship sales and endorsements, media finance, consumer investing, fashion, trademark licensing, and philanthropy.  Distinguished by its culture of collaboration and exceptional client service, CAA’s diverse workforce identifies, innovates, and amplifies opportunities for the people and organizations that shape culture and inspire the world.  The trailblazer of the agency business, CAA was the first to build a sports business, create an investment bank, launch a venture fund, found technology start-up companies, establish a philanthropic arm, build a business in China, and form a brand marketing services division, among other innovations. Named Most Valuable Sports Agency by Forbes for eight consecutive years, CAA represents more than 2,000 of the world’s top athletes in football, baseball, basketball, hockey, soccer, in addition to coaches, on-air broadcasters, and sports personalities and works in the areas of broadcast rights, corporate marketing initiatives, social impact, and sports properties for sales and sponsorship opportunities.  Founded in 1975, CAA is headquartered in Los Angeles, and has offices in New York, Nashville, Memphis, Chicago, Miami, London, Munich, Geneva, Stockholm, Shanghai, and Beijing, among other locations globally. 

The Role

The Assistant to the Chief Accounting Officer (CAO) serves as a long-term, intuitive, and trusted partner, providing high-level support to the Chief Accounting Officer (CAO) as well as the Head of Tax, and other senior accounting leaders.  Requiring exceptional emotional intelligence, the ideal candidate anticipates needs, is resourceful, navigates fast paced environments, and utilizes acute attention to detail to ensure seamless operations and a clear path for leadership.

Responsibilities 

• Strategically manage the CAO’s complex calendar across global time zones, acting as a critical gatekeeper to prioritize scheduling requests while protecting executive’s after-hours time and maintaining sensitivity and awareness of our domestic and international teams’ schedules.

• Cross-functional collaboration with internal and external stakeholders, leaders, and assistants across the agency, to coordinate meetings, agendas, accounting-related logistics, and any other ad-hoc tasks

• Act as a strategic partner and advisor to CAO, utilizing high discretion and tact to keep the CAO informed to facilitate and enable critical decision making

• Manage highly sensitive departmental matters with absolute discretion, protecting confidentiality while navigating complex situations with exceptional tact and professionalism.

• Cultivate strong, proactive partnerships across internal teams to serve as the definitive, trusted resource for optimizing in office and remote workplace operations.

• Take ownership of department morale and recognition initiatives, overseeing the end to end planning, logistics, and budgeting for team all-hands meetings, internal events and executive off sites

• Manage monthly expense reporting for reconciliation and reimbursement for CAO and Senior Accounting leadership, ensuring strict adherence to corporate travel and expense compliance guidelines.

• Coordinate complex international and domestic travel arrangements, to include air, ground, and hotel accommodations, while delivering seamless itineraries for senior leadership

• Manage the preparation of outcome focused meeting agendas, capture and distribute clear action items, and assist in creating high quality presentation decks and materials with a strong attention to detail.

• Manage day-to-day in office needs for CAO & accounting leadership, including coordinating catering logistics, booking conference rooms, troubleshooting basic AV and video conferencing setups for seamless meetings.

Qualifications 

• A minimum of 8 to 10 years of experience supporting C-level; Prior experience in accounting and/or Entertainment supporting C-Suite executives is a plus

• Demonstrated ability to exercise exceptional judgment, critical thinking, and proactive problem solving under pressure

• Proficient in Microsoft Office (Outlook, Teams, Word, Excel, PowerPoint, OneDrive), Concur, Workday, SAP, Docusign, Adobe Sign

• Highly systematic with a proven ability to manage competing priorities simultaneously

• Meticulous attention to detail and accuracy, with a proven track record of delivering flawless execution of executive support for CAO & senior leadership

• High level of professional sophistication and maturity required to interact directly  and confidently with prominent internal and external stakeholders

• Proven experience providing comprehensive administrative and strategic support to multiple executives & senior leaders simultaneously within a fast paced corporate environment

• Possess a high degree of tact and discretion, seamlessly navigating the parallels between corporate and agency dynamics while handling sensitive organizational matters with absolute confidentiality

Location

This role is currently hybrid, based out of the Los Angeles office.

Compensation
The base hourly rate for this position is in the range of $30.00 - $40.00. This position also is eligible for benefits and discretionary bonus. Ultimately, wages may vary based upon, but not limited to, relevant experience, time in role, business sector, and geographic location, among other criteria. Please talk with a CAA Recruiter to learn more.

Please provide complete and legible information.  An incomplete application may affect your consideration for employment.

Creative Artists Agency, LLC (the “Company”) is committed to a policy of Equal Employment Opportunity and will not discriminate on the basis of race (inclusive of traits historically associated with race, including hair texture and protective hairstyles), color, religion, creed, gender or sex (including pregnancy, childbirth, breastfeeding or related medical conditions), national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, family and medical care leave status, military or veteran status, marital status, family status, sexual orientation, gender identity, gender expression, political affiliation, an employee’s or their dependent’s reproductive health decision making (e.g., the decision to use or access a particular drug, device or medical service), or any other characteristic protected by applicable law.

The absence of a permanent address is not a bar to employment. The Company does not discriminate against individuals based on housing status, including the absence of a fixed address.

The Company also complies with the Americans with Disabilities Act and applicable state and local laws with regard to providing reasonable accommodation for qualified individuals with disabilities.

CAA does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by CAA to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that CAA will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.