Assistant Project Manager

An Assistant Project Manager for Hedrick Brothers Construction will assist the Project Manager in administrative and management responsibilities, enabling the Project Manager to effectively plan and execute the project. Our goal is to exceed our clients’ expectations through the utilization of sound construction management tools and principles.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Perform estimating functions during the preconstruction and constrution process as directed by the Project Manager.
• Assist in the creation of the project schedule including changes/updates as directed by the Project Manager.
• Read, understand and follow owner contracts.
• Assist with management of the budget, schedule, plans and specifications for assigned project(s) by use of ProCore.
• Ability to comprehend and review submittals and shop drawings.
• Assist the Project Manager in processing and tracking RFIs. Input information as received in ProCore and distribute answers to appropriate parties.
• In the absence of a Project Administrator, assist the Project Manager in writing, distributing and tracking contracts and purchase orders. Verify insurance coverage licenses with Accounting and input information in ProCore as necessary.
• Attend meetings as required.
• Create and distribute meeting minutes in ProCore.
• Create, disburse and track Notices to Comply, Safety Notices, Field Work Directives and Events which may affect the project cost, scope, schedule and safety record.
• In the absence of a Project Administrator, assist the Project Manager in the preparation and submission of monthly Pay Applications to Owners and Subcontractor Requests for Payment. Inform the Project Manager if there are delays or issues to be addressed.
• Assist the Project Manager with negotiating changes in the contract documents.
• Cost code invoices and submit as per the procedures of the Accounting department.
• Follow all company procedures in reference to project plan, job setup, maintenance, and closeout.
• Assist the Project Manager with managing Potential Change Orders (PCO), Change Order Requests (COR), Change Orders (PCCO), Contingency Change Authorizations (CCA), Allowance Change Authorization (ACA), Direct Material Purchases (DPO), bonds, submittals, RFI’s, and warranties as required.
• Assist with the creation of a project punch list.
• Maintain client communications and satisfaction by strict adherence to Hedrick Brothers core values.
• Monitor and maintain project safety and quality standards.
• Complete project closeout for the Owner within 30 days of substantial completion.
• Closeout the project financially and update accounting balance cost reports within 30 days of final inspection.

EDUCATION AND EXPERIENCE REQUIREMENTS:

• Minimum of 3 years’ relevant experience required.
• Bachelor’s degree preferred.
• 5+ years of related experience preferred.
• OSHA10 certification required.
• OSHA30 certification preferred.
• First Aid and CPR certification preferred.
• Reliable transportation and a valid, Florida Driver License required

PHYSICAL DEMANDS:

• Ability to sit with back at a 90-degree angle for up to 8 hours per day.
• Ability to stand up right for up to 4 hours at a time.
• Ability to look at a computer for up to 8 hours per day.
• Ability to navigate a construction site including uneven walkways, crawl spaces, etc.
• Ability to understand and communicate effectively in English, both orally and in written form.
• Full dexterity of wrists and fingers required with repetitive motions.
• Ability to occasionally lift, push, pull or carry up to 50 pounds.
• Ability to regularly lift, push, pull or carry up to 15 pounds.
• Specific vision abilities required include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.
• Ability to occasionally lift files, open filing cabinets and bend; or stand on a stool as necessary.