Associate Executive - Secretarial

Company Description

We’re a leading Investor Services group offering end-to-end services in administration, accounting, reporting, regulatory and compliance needs of the investment sector worldwide.  We employ a global workforce of 6,500+ people across 24 jurisdictions and have assets under administration (AUA) exceeding US$857 billion. We work with 13 of the world’s top-15 private equity firms.

Our services are underpinned by a Group-wide commitment to ESG and best-in-class technology including a global data platform and innovative proprietary tools supported by in-house experts.

Above all, what makes us different is our people. Operating as trusted partners to our clients, we deliver intelligent solutions through a combination of technical expertise and strong relationships based on deep client understanding. 

We’re driven by our Group purpose, to power people and possibilities.

Job Description

As an Associate within our Secretarial team, you’ll play a key role in supporting a range of corporate governance and regulatory activities while building your technical expertise. Working closely with senior team members, you’ll assist with corporate actions, statutory filings, and compliance processes—ensuring all deliverables are accurate, well‑presented, and meet high‑quality standards in a structured and collaborative environment.

What You Will Do 

• You’ll support day‑to‑day corporate secretarial activities, including preparing board packs, organising annual meetings, drafting resolutions, and updating statutory registers and internal systems such as Microgen 5Series.
• You’ll assist with corporate actions such as director and auditor changes, share transactions, bank mandate updates, and registered office changes, ensuring all filings and notifications are completed with relevant authorities (ROC, FSC, and other stakeholders).
• You’ll perform AML/KYC due diligence on directors, shareholders, investors, and related parties, follow up on outstanding documentation, and escalate any gaps in line with regulatory requirements.
• You’ll support regulatory, compliance, and operational processes by preparing payment instructions, TRC applications, licence renewals, reports, and assisting with inspections, audits, and ongoing governance requirements.
• You’ll maintain high‑quality records by updating systems and planning tools, managing document filing (electronic and physical), supporting ad‑hoc assignments, and proactively flagging client or service issues.

What We Offer

• Comprehensive remuneration: Motivating financial packages based upon market rates for your role and is proportionate to your qualifications, level of experiences and skills profile 
• Pension Scheme: Generous employer contribution with the ability to allow and increase employee contributions   
• Annual leave: All our employees are entitled to 22 days paid leave. Enhanced maternity and paternity, including shared parental leave and adoption leave 
• Flexible working: We recognise the value of working flexibly and is keen to ensure all employees enjoy an excellent work-life blend. As such, we are open to conversations with employees related to setting up flexible working arrangements 
• Support and development: We will ensure you have the right training, tools and development plan to grow and improve your skills every day

Qualifications

About You 

• You hold a relevant degree or are progressing toward a professional qualification (e.g. ICSA, ACCA, or similar), and you’re eager to build a career in corporate secretarial services.
• You have some experience in a corporate services, legal, or financial services environment, giving you a basic understanding of governance processes.
• You have a good understanding of corporate administration and regulatory frameworks, and you’re keen to develop your technical knowledge further.
• You are organised, detail‑oriented, and proactive, with the ability to manage multiple tasks and meet deadlines in a structured environment.
• You are a strong team player with good communication skills, comfortable working with internal teams, clients, and external stakeholders.

Additional Information

Sustainability is integral to our strategy and operations. Our sustainability depends on us building and maintaining long-term relationships with all our stakeholders – including our employees, clients, and local communities – while also reducing our impact on our natural environment.   

There is always more we can, and should do, to improve – whether in relation to our people, our clients, our planet, or our governance. Our ongoing success as a business depends on our sustainability and agility in a changing and challenging global landscape. We’re committed to fostering an inclusive, equitable and diverse culture for our people, led by our Diversity, Equity, and Inclusion steering committee.  

Our learning and development programmes and systems (including PowerU and MyCampus) enable us to invest in growing our employees’ careers, while our hybrid working approach supports our employees in achieving balance and flexibility while remaining connected to their colleagues. We want to empower our 6,500+ employees - from 94 nationalities, across 24 countries - to each achieve their potential.  Through IQ-EQ Launchpad we support women managers launching their first fund, in an environment where only 15% of all private equity and venture capital firms are gender balanced.   

We’re committed to growing relationships with our clients and supporting them in achieving their objectives. We understand that our clients’ sustainability and success leads to our sustainability and success. We’re emotionally invested in our clients right from the beginning.