Associate Marketing Coordinator (Chicagoland Area)

The Associate Marketing Coordinator will provide administrative and tactical support to the marketing team. This team member will assist with event logistics and vendor co-marketing activities under direct supervision to help support regional sales & marketing objectives. The candidate must be willing to learn while supporting a dynamic, fast-paced organization.

Roles and Responsibilities

• Assist with organizing and executing assigned regional events.

• Manage multiple priorities during event planning and execution.

• Ensure deadlines are met for all event related activities, logistics, purchases, promotions, and deliverables.

• Assist with managing event supplies and shipping coordination of supplies for all events.

• Collaborate with the team to promote events using Marketo and helping drive registration.

• Regular communication with marketing team & regional Sales Team – updates on event status and logistics, meeting deadlines, budget requirements, etc.

• Collaborate with marketing specialists for pre-event, at-event, and post-event strategy to increase engagement.

• Support the maintenance of registration lists, event calendars and provide necessary updates to the regional team.

• Provide administrative support to marketing team as needed.

• Provide onsite support for events when needed.

• E-mail registrants prior to the events to confirm their attendance.

• Other related duties as needed.

Required Experience

• Bachelor’s Degree preferred.

• 1-2 years’ experience working in event marketing in a corporate environment.

• Marketo, Eventbrite, or related marketing platform experience preferred but not required.

• Experience with Salesforce or other CRM software preferred but not required.

• Computer skills including a solid understanding of Microsoft Office products, Gmail and Google Cloud.

• Ability to work in a fast-paced environment.

• Self-motivated, self-starter with a track record for leading events and the campaigns associated with them.

• Resourcefulness with a strong ability to problem solve.

• Strong verbal and written communication skills.

• Excellent people and relationship-building skills to interact with colleagues, regional teams, and vendor partners.

• Extremely detail oriented and results driven.

• Demonstrated willingness to learn and use AI-enabled tools.

Travel Requirements

• Travel up to 25% for local events within the North Central Region (some events may be hosted in the evening or require weekend travel)

• This role is based in Chicagoland, with travel primarily throughout Illinois, Minnesota, Wisconsin, the Dakotas, and Iowa, with additional travel to other North Central states as needed.

• Must be willing to come into the Hinsdale office as needed, typically 1–2 days per week. 

Physical Requirements

• Sedentary work.

• Substantial movement of the wrists, hands, and/or fingers for a minimum of 8 hours a day.

• Required to have close visual acuity to view computer terminal and/or extensive reading for a minimum of 8 hours a day.

If you have additional physical requirements/changes, please discuss with HR first