Bid Document Coordinator

Tegrity is seeking a detail-oriented Bid Document Coordinator to support our estimating team in preparing and delivering bid packages for construction projects across the state. In this role, you'll be responsible for producing accurate, professional, and on-time bid documents - a critical function in a deadline-driven industry where precision matters. You'll work hand in hand with our estimators and directors daily and coordinate with Tegrity staff statewide to ensure bids are printed, assembled, and turned in on schedule. 
This role involves both functional discipline and creativity. Every bid package must meet the bidding requirements while also being clear, organized, easy to navigate, and visually consistent with Tegrity's brand. The right candidate will be comfortable following exact instructions and hard deadlines while using good judgment and creativity to strengthen how Tegrity's message, experience, and qualifications are presented. Fresh, practical ideas that improve the way bid documents are created, organized, packaged, or delivered are welcomed. 
Key Responsibilities: 

Operational Responsibilities: 
• Review bid requirements and coordinate the forms, information, and supporting documents needed for each submission. 
• Create, develop, and format accurate bid documents for submission with construction project bids. 
• Ensure all bid documents are completed and delivered on time, every time. 
• Coordinate printing, assembly, packaging, and bid turn-in logistics with Tegrity staff members across the state. 
• Collaborate daily with estimators and directors to gather information and keep bids on track. 
• Manage multiple bid documents simultaneously, each with its own hard deadline. 
• Review documents for accuracy, consistency, and completeness before submission. 
Design & Visual Communication Responsibilities: 
• Apply creativity to enhance the clarity, organization, navigation, and visual impact of bid packages without losing sight of the required content. 
• Format documents to consistently and professionally communicate Tegrity's brand, message, experience, and qualifications. 
• Help maintain and improve templates and reusable document content so bid packages remain consistent and efficient to produce. 
Innovation & Improvement Responsibilities: 
• Bring forward practical, fresh ideas that improve document presentation, organization, workflow, or delivery. 
Qualifications: 
• High school diploma or equivalent required; additional education a plus. 
• Exceptional attention to detail and commitment to accuracy. 
• Ability to manage a high workload and prioritize several bid documents at one time. 
• Proven ability to meet hard deadlines across multiple concurrent projects. 
• Strong work ethic and a drive to exceed expectations. 
• Strong organizational and communication skills. 
• Ability to balance strict bid requirements with thoughtful design and presentation decisions. 
• A good eye for layout, visual hierarchy, consistency, and readability. 
• Proficiency with document formatting tools (e.g., Microsoft Word, Excel, Kofax, Adobe InDesign) preferred. 
• Experience preparing proposals, qualification packages, or other multi-page business documents is a plus.