Bilingual Office School Manager - Tucson Campus (26/27 SY)

Bilingual Front Office Manager - Tucson Campus 26/27 School Year

AZACS is growing, and we invite you to apply to be part of our award-winning team

AZACS was awarded the 2023/2024 National ESEA Distinguished Schools Award for Arizona and the 2022 YASS Prize for innovation in education and providing a transformational experience by expanding unique individualized learning programs for autism charter schools.

Under the supervision and direction of the Campus Director, the Office Manager will provide a high level of administrative and business support to the administration, employees, and parents at AZACS.

Duties:

● Handles employee photo and security badges in coordination with Talent

Management as needed.

● Orders teaching, office, and staff break room supplies and maintains inventory as

needed.

● Maintains an accurate and up-to-date Charter Board Compliance Binder

● Performs administrative tasks as needed, such as scheduling appointments,

processing paperwork, mailing, shipping, and updating databases.

● Manages the hourly time clock system for the campus, including approval of hours

and AZACS expectations for attendance

● Assists and covers for the Front Desk receptionist, providing direction as needed.

● Helps to plan and manage logistics and preparations for school events, meetings,

and activities as needed (making photocopies, setting up for special events, making

phone calls to confirm attendance, etc.).

● Works with the Registrar to assist with any enrollment or reporting needs.

● Sends communications through School Messenger as needed.

● Ensures packages are delivered to the appropriate person according to our new

process for receiving, tagging, and delivering packages, including documenting and

checking each order.

● Manages campus staff Time & Effort logs for grant compliance

● Ensures campus trainings are logged and documented for all staff in attendance

● Manages the Howling Heroes and other staff incentive programs at the campus.

● Serve as backup support to the lunch assistant and collaborate with the head of

Nutrition to ensure a quality & compliant school nutrition program.

Operations Support

         ○ Manage campus petty cash to AZACS Standard

         ○ Collect Event Deposits and complete to Deposit Standard

         ○ Order Campus office supplies

         ○ Receive and tag all incoming assets to the standard

         ○ Staff Lounge ordering supplies

         ○ Assist in ordering toner, laminator rolls, and paper supplies

         ○ Prepare the campus for extended breaks: Phone messages, delivery messages, lobby, and staff breakrooms.

         ○ Assists with the offboarding of campus staff to collect and check in assets

● Works with IT and Facilities to tag assets.

● Assists with facilities/maintenance purchases and service calls.

● Performs other special projects and duties as necessary and requested.

Minimum Qualifications:

● 2-3 years of experience in administration or operations.

● Excellent verbal and written communication skills, with all levels of the organization

● Must be self-motivated, independent, and able to work with minimal supervision

and in a collaborative environment.

● Valid Arizona IVP Fingerprint clearance card

● Bilingual in Spanish/English 

● Proficient in Google Suite and Microsoft Office. 

Benefits

• Competitive pay based on experience 
• Medical, Dental, Vision, Group Life Insurance, Voluntary Life, Supplemental Benefits, Employee Assistance Program, Pet Insurance
• 96 hours of Paid Time Off and Paid Federal Holidays
• Paid fall, winter, and spring breaks
• Eligible to participate in 401K with company match
• Calm Health account access is available for you and up to 5 of your loved ones
  
• Great professional development and advancement opportunities
  

ADA AND OTHER REQUIREMENTS:

Positions in this class require: stooping, crouching, reaching, standing, walking, fingering, grasping, feeling, talking, hearing, seeing, and other repetitive motions.

Physical Requirements:

Exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or negligible.

Working Conditions:

Work is routinely performed in an indoor environment.

The information contained in this job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of the duties performed by this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.

Arizona Autism Charter Schools, Inc. is an Equal Employment Opportunity Employer in compliance with Title VI of the Civil Rights Act of 1964, Civil Rights Act Title VII of 1972, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act (ADA) of 1990. Arizona Autism Charter Schools, Inc. does not discriminate on the basis of race, color, religion, national origin, sex, disability or age in employment or in any of its educational programs or in the provisions of benefits and services to students.