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Job Posting Title:

Location:

Additional Posting Details:

Monday - Friday

8:00am - 5:00pm

Job Description:

Duties/Responsibilities

• Review, approve and release of ERP requisitions and purchase orders for supplies, equipment and services for the organization.  Daily activities must be done without interruption (no cell phone calls, texting, ear buds, etc. while performing required tasks).

• Determine best source for purchases by investigating existing suppliers and Group Purchasing Organization (GPO) sources.

• Ensure purchase orders are issued to the appropriate vendor, obtaining and providing necessary information for ordering electronically. 

• Assist internal departments in resolving discrepancies or preparing requisitions for their units.

• Provide training for end users in the preparation and submission of requisitions.

• Follow up with vendors for open order status and document findings daily. 

• Participate in ERP design and testing sessions for featured releases.

• Maintain communication, cooperation, and coordination with internal department leads regarding Supply Chain services.

• Review open orders, backorders and allocation reports regularly and place appropriate notes in the ERP system for end user information.

• Review invoice discrepancies and assist Accounts Payable in their reconciliation to pay invoices in a timely manner.  This may include contacting the vendor or reviewing quote information.  Make suggestions to ensure the item master is properly maintained and correct.

• Process return goods as outlined by the manufacturers to ensure proper credit will be given.

• Communicate with all departments in a professional manner.

• Assist Mail Room and/or Logistics teams during downtime or as requested.

• Demonstrate flexibility and cooperation to cover for staff out of the area and perform other duties as assigned by supervisor.

Required Skills/Abilities

• High School diploma required.  Associate degree preferred.

• Minimum 3 years’ experience in procurement, healthcare knowledge is beneficial.

• Knowledge of OSHA safety requirements.

• Possess knowledge of GPO’s.

• Must understand and adhere to hospital and department policies and procedures.

• General knowledge of and use of Microsoft Office Suite.  Ability to learn and utilize facilities ERP system.

• Must be an organized, self-starter with problem solving skills and demonstrate flexibility and cooperation while working in a fast-paced, multi-task working environment.

Working Environment

• Working Conditions: Inside and Outside

• Working Position: Sitting, Standing, and Walking

• Physical Demands: Light

• Lifting or carrying weight of between 11-24 lbs.

• Sensory/Communicative activities essential to the performance of this position: Hearing, Seeing, and Speaking

• This position will be exposed to Inside Environments