Contract Administrator

Remote Raven is hiring a Contract Administrator on behalf of our client, an established, employee-owned commercial electrical construction company in Arizona serving healthcare, data-center, aviation, and higher-education projects. This role is critical to smooth project execution: it manages contracts, change orders, and compliance processes from start to finish, and serves as the key point of contact for all contract-related matters across internal leadership, external clients, legal counsel, and insurance teams.

The ideal candidate is proactive, highly organized, and brings strong communication skills to follow up persistently and resolve outstanding tasks without being prompted. This is a role where nothing should slip through the cracks — and where the right person takes real ownership of every contract from initiation through execution.

Key Responsibilities

Contract Management & Oversight

• Oversee contracts with general contractors and vendors, ensuring accuracy, compliance, and proper documentation throughout the contract lifecycle
• Track the progress of contracts, send them out for review or signature, and follow up with internal team members and external parties to ensure timely completion
• Maintain clear and organized records of contract progress to eliminate ambiguity, reduce delays, and provide leadership with a current picture of all open items
• Serve as the primary point of contact for all contract and compliance-related inquiries from internal and external stakeholders

Change Order Tracking

• Monitor and track general contractor change orders across active projects
• Ensure timely follow-up on all pending change orders to avoid project delays or cost exposure
• Maintain organized records of all change order activity and communicate status to the relevant internal team members proactively

OCIP / CCIP Insurance Program Management

• Manage Owner-Controlled Insurance Program (OCIP) and Contractor-Controlled Insurance Program (CCIP) processes
• Coordinate subcontractor enrollment into applicable insurance programs, track enrollment progress, and resolve any pending items
• Communicate with insurance teams and external parties to ensure all compliance requirements are met and documentation is complete

Compliance & Accounting Support

• Assist the project accountant with compliance tasks, including managing contracts and insurance documentation
• Ensure projects are set up accurately in the accounting system by coordinating with internal team members and completing required setup tasks in a timely manner
• Proactively gather necessary information from internal and external contacts to keep compliance tasks moving without delays

Stakeholder Communication & Coordination

• Communicate regularly with internal leadership, external clients, legal counsel, and insurance teams on contract and compliance matters
• Participate in Microsoft Teams calls and negotiation meetings as a representative of the contract administration function
• Proactively reach out to internal team members to gather outstanding information, resolve open issues, and keep all parties aligned on next steps

Records & Documentation Management

• Maintain organized, accurate, and audit-ready records of all contracts, change orders, and compliance documentation
• Ensure all documentation is properly filed, labeled, and accessible to the appropriate stakeholders
• Flag any gaps, discrepancies, or missing documentation and take action to resolve them without waiting to be asked

• 3 or more years of proven experience in contract administration, project coordination, or a closely related role — the more contract-specific knowledge and experience, the better
• Strong attention to detail with the ability to identify and resolve discrepancies in contracts, compliance documents, and change orders
• Excellent written and verbal communication skills — comfortable corresponding with internal leadership, clients, legal counsel, and insurance teams professionally and clearly
• Highly organized with a proactive approach to follow-up, tracking, and deadline management
• Ability to manage multiple contracts, tasks, and deadlines simultaneously in a fast-paced environment
• Proficiency in Microsoft Office Suite and Adobe products — these are the primary tools for this role
• Comfortable working independently and taking full ownership of assigned responsibilities while collaborating effectively with the broader team
• Must demonstrate strong attention to detail through a skills assessment as part of the hiring process

Preferred Qualifications

• Construction industry experience — a meaningful advantage given the nature of the contracts and compliance requirements in this role
• Familiarity with OCIP and CCIP processes and insurance compliance requirements
• Experience with CMiC or comparable construction accounting and project management software
• Proficiency with DocuSign or comparable e-signature and document workflow platforms
• Background managing subcontractor compliance, enrollment, or insurance documentation

Tools & Software

Required

• Microsoft Office Suite — Word, Excel, Outlook, and Teams for daily contract administration and stakeholder communication
• Adobe Acrobat — document management and PDF workflows

Preferred

• DocuSign — e-signature and contract routing
• CMiC — construction accounting and project management system

What Makes You a Great Fit

• You chase the unanswered email. A contract sitting unsigned for ten days bothers you enough that you follow up without anyone asking you to.
• You read the whole document. When two figures are supposed to match, you check that they actually do — and you notice when they don't.
• You keep your own scoreboard. At any moment you can say exactly which contracts are out for signature, which change orders are pending, and which insurance items are aging.
• You write clearly enough for a lawyer and warmly enough for a project manager, and you switch between the two in the same hour.
• You treat "waiting on someone else" as a task, not an excuse — the follow-up is your job, not the delay.
• You take real ownership: when something slips through, you flag it yourself, fix it, and adjust the system so it cannot slip the same way twice.

What We Offer

• Up to $6/hour
• 100% remote work
• Full-time role

We hire for the long haul, so a steady track record of staying and growing always moves you up our list.

To apply

Ensure your LinkedIn profile and resume are up-to-date and comprehensive (submit a comprehensive resume in English, PDF format), and complete the assessment in this link: Aptive Test.

A quick note on how we will reach you: our recruitment team communicates primarily through Telegram, using the mobile number on your application and resume. Please make sure that number is active and registered on Telegram, since this is where screening and interview scheduling happen. If it is not registered yet, you can set it up right after you apply — it takes only a few minutes and keeps your application moving without delay.

By applying, you consent to being contacted via the contact information provided in your application for recruitment purposes only.

Because of the volume of applications we receive, we're only able to follow up directly with candidates whose experience closely matches this role. If you don't hear from us within 10 days, please know we genuinely appreciate your interest—and we'd welcome your application to future openings that may be a stronger fit. Thank you for considering Remote Raven, and all the best in your search.

A note on scheduling: initial interviews run in US Mountain Standard Time (MST) within a 3:00 AM – 1:00 PM MST window. We know that takes flexibility around the time difference, and we genuinely appreciate it.