Docket Clerk

Job Description

The NY office is seeking a Docket Clerk to join the Managing Attorney's office in its NY office.  The successful candidate will work in a friendly, collaborative environment and be responsible for coordinating all litigation filings, docketing and calendaring for the litigators in the NY office as well as the other offices of the firm who may require assistance. 

Primary Responsibilities:

• This role will also provide supplemental support to the Miami office litigation department when appropriate, and other tasks at the direction of the Managing Attorney. 

• Support MAO team-members with filings, research and the like.

• File and service, electronically or by other means, papers in state and federal courts, including pleadings, motions and discovery papers.

• Perform docketing and calendaring tasks by using firm's calendar software.

• Work with vendors to obtain court files, serve process, and other litigation-related support. 

• Maintain and update electronic databases such as ECF logins, form files, etc.  

• Confirm procedure by performing online research and/or contacting clerks of court. 

• Respond to written or verbal request/inquiries from attorneys, paralegals and secretaries regarding calendared events, pleadings, and court procedures and modifications to compliance dates on the docket calendar.

• Review papers before service and filing for correct form, signatures, required filing fees, required number of copies, etc.

• Stay informed on procedural best practices, case trends, and rule changes. 

• Draft form documents and letters.

• Displays professionalism, quality service with a "can do" attitude internal members/departments of the firm as well as external clients and vendors via electronic and print correspondence, over the telephone and in-person.

• Other duties as may be assigned.

Knowledge/Skills/Abilities:

• Knowledge of PACER, CourtAlert, NYS Unified Court System, CompuLaw, Courthouse News Service, and Courtlink.

• Knowledge of Federal Rules of Civil Procedure, NY Civil Practice Law and Rules, NY Rules of Court, and local practices.

• Demonstrated ability in complex filings, both paper and electronic.  

• Ability to effectively work under pressure in a demanding and fast paced environment. 

• Excellent communication and interpersonal skills.

• Ability to use discretion and exercise independent and sound judgment. 

• Must be detail oriented.

• Strong interpersonal skills with the ability to work closely and build relationships with lawyers, clients and staff to achieve results. Requires a high level of collaboration.

• Ability to manage confidential and sensitive information with the appropriate discretion.

• Strong organizational, communication and time management skills required. 

• Ability to prioritize issues and handle competing priorities.

• Ability to take initiative in handling projects and anticipating what needs to be done.

• Able to raise potential defects with filings based on experience and knowledge.

• Flexibility to adjust hours and work necessary to meet operating and business needs.  

• Overtime required. 

Experience:

• Bachelor’s Degree or minimum of (2-3) years of experience working as a Docket Clerk in a Managing Attorney’s/Clerk’s office or a professional services environment is required.

• Proficiency with MS Office Suite.

The expected salary range for this position is $85,000 - $100,000.  Final compensation will be determined based on several factors, including but not limited to, relevant experience, qualifications, skill set, and geographic location.

Pillsbury Winthrop Shaw Pittman LLP is an Equal Opportunity Employer.

If you require an accommodation in order to apply for a position, please contact us at PillsburyWorkday@pillsburylaw.com.