Employee Experience & Facilities Specialist APAC

Exotec is at the forefront of technological excellence in order to redefine the relationship between humans and robots. Our solutions are contributing to the success of some of the largest brands in retail and e-Commerce by revolutionizing the way they fulfill their orders to the end consumers, all while mitigating labor constraints and increasing workplace safety. 

  Through the unification of artificial intelligence and high-performance hardware, our robotic solutions are now deployed across the globe, and our exponential growth has led us to become the first industrial unicorn in France. 

  Working at Exotec is an exciting opportunity to give purpose to your skills. Learn and grow with nearly 1300 ExoPeople around the world to help turn your ideas into reality 

  The robotics revolution is just the beginning at Exotec. Will you be part of it? 

The APAC team operates from the Tokyo headquarters and requires a dedicated onsite resource to own workplace experience, employee engagement coordination, and office operations. The role sits at the intersection of Employee Experience and Facilities.  

Responsibilities  

Employee Experience 

• Execute local employee experience initiatives. 

• Coordinate engagement activities, internal events, wellness initiatives, surveys, communications, and culture programs. 

• Act as APAC's liaison to the global Employee Experience team. 

• Support DEI and employee engagement efforts. 

• Assist with onboarding activities and employee lifecycle support.  

Workplace Operations / Facilities 

• Manage vendors from RFP through contract execution and ongoing performance management. 

• Manage office supplies, services, facilities requests, and stock tracking. 

• Coordinate office projects, relocations, maintenance, and workspace improvements. 

• Monitor vendor SLAs and drive continuous improvement initiatives. 

• Partner with Finance on invoices and budget tracking. 

• Maintain a professional and welcoming workplace environment.  

Communication & Hospitality 

• Serve as a visible onsite presence for employees, visitors, customers and leaders. 

• Support internal communications. 

• Welcome guests and help create a strong first impression of Exotec APAC. 

Must-Have Skills / Experience 

• Vendor management experience. 
• Invoice management and Finance coordination. 

• Employee communications experience. 

• Event coordination experience. 

• Strong organization and prioritization skills. 

• Ability to independently solve problems and drive improvements. 

• Strong customer service and hospitality mindset. 

• Comfortable interacting with all levels of the organization. 

• Cross-cultural awareness and ability to work in a multinational environment. 

• Native Japanese and Business English level.

• Full-time onsite availability in Tokyo (5 days/week), regular visit to Shinkiba demo-center 

Nice-to-Have Skills 

• Employee Experience background. 

• HR onboarding experience. 

• Workplace/facilities management experience. 

• Experience in multinational or European organizations. 

• Exposure to DEI initiatives. 

• Health & Safety partnership experience. 

• Experience managing employee benefits/perks programs. 

• Performance-based bonus 

• 20 days of vacation 

• Enhanced Health insurance 

• Company defined contribution pension plan 

• Numerous training and development opportunities 

Exotec is an equal opportunity employer and all applicants will be considered without regard to race, religion, color, sex, gender, sexual orientation, pregnancy, age, national origin, ancestry, physical or mental disability, medical condition, military or veteran status, genetic information, marital status, ethnicity, or any other protected classification, in accordance with applicable federal, state, and local laws. We provide an inclusive work environment that respects all differences.