Events Coordinator – University Events
About this role
If you’re passionate about building a better future for individuals, communities, and our country—and you’re committed to working hard to play your part in building that future—consider WGU as the next step in your career.
Driven by a mission to expand access to higher education through online, competency-based degree programs, WGU is also committed to being a great place to work for a diverse workforce of student-focused professionals. The university has pioneered a new way to learn in the 21st century, one that has received praise from academic, industry, government, and media leaders. Whatever your role, working for WGU gives you a part to play in helping students graduate, creating a better tomorrow for themselves and their families.
The salary range for this position takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs.
At WGU, it is not typical for an individual to be hired at or near the top of the range for their position, and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range is:
Job Description
Do you enjoy bringing people together through well-executed events and exceptional service? As a University Event Coordinator, you will play a key role in supporting large-scale university events that foster collaboration, innovation, and connection across the country. Working alongside a dynamic and supportive team, you will help coordinate logistics, communications, registration, and on-site operations that contribute to memorable experiences for thousands of attendees.
What You'll Do
- Manage a shared team inbox, ensuring timely and professional responses to event-related calls, emails, and inquiries.
- Coordinate event registration and RSVP processes, maintain reporting, and support event communications.
- Assist event planners with vendor coordination, event logistics, and operational planning.
- Track event-related expenses, submit invoices, request purchase orders, and follow up on payments as needed.
- Take ownership of specialized event functions and processes that support multiple events throughout the year.
- Provide on-site event support, including logistical coordination and attendee assistance during events.
- Partner with team members on event registration, catering, travel arrangements, faculty support, and other event-related activities.
What You'll Bring
- Strong organizational skills and exceptional attention to detail.
- Ability to manage multiple priorities and deadlines in a fast-paced environment.
- Excellent written and verbal communication skills, with a professional and customer-focused approach.
- Proficiency with Microsoft Office applications and cloud-based collaboration tools such as SharePoint.
- Experience using event registration software.
- Ability to work independently while collaborating effectively within a team environment.
- Strong problem-solving skills and a proactive, can-do attitude.
- High school diploma required.
- 2+ years of office experience.
- 1+ year of event-related experience.
Bonus Points
- Bachelor's Degree preferred.
- Previous customer service experience, particularly in event-related or office environments.
- Experience supporting large-scale events or multi-event programs.
- Familiarity with vendor coordination and event budgeting processes.
Experience in Lieu of Education
Physical Requirements
- Ability to sit or stand for extended periods while performing desk-based and event-related responsibilities.
- Ability to lift and carry up to 25 pounds as part of event setup and support activities.
- Availability to work evenings and weekends as required for event support.
What to Expect
- Introductory call
- Hiring manager interview
- Supervisor interview
- Team meet and greet
Work Location
Visa Sponsorship
Travel Requirement
#LI-AL1
Position & Application Details
Full-Time Regular Positions (classified as regular and working 40 standard weekly hours): This is a full-time, regular position (classified for 40 standard weekly hours) that is eligible for bonuses; medical, dental, vision, telehealth and mental healthcare; health savings account and flexible spending account; basic and voluntary life insurance; disability coverage; accident, critical illness and hospital indemnity supplemental coverages; legal and identity theft coverage; retirement savings plan; wellbeing program; discounted WGU tuition; and flexible paid time off for rest and relaxation with no need for accrual, flexible paid sick time with no need for accrual, 11 paid holidays, and other paid leaves, including up to 12 weeks of parental leave.How to Apply: If interested, an application will need to be submitted online. Internal WGU employees will need to apply through the internal job board in Workday.
Additional Information
Disclaimer: The job posting highlights the most critical responsibilities and requirements of the job. It’s not all-inclusive.
Accommodations: Applicants with disabilities who require assistance or accommodation during the application or interview process should contact our Talent Acquisition team at recruiting@wgu.edu.
Equal Employment Opportunity: All qualified applicants will receive consideration for employment without regard to any protected characteristic as required by law.
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You'll be redirected to wgu's official application page on Workday.