Executive Assistant

About the Role We are looking for a highly experienced, proactive, and detail-oriented Executive Assistant to provide high-level administrative and operational support to a busy executive. This is not a role for someone who simply waits for instructions. The ideal candidate will be able to take ownership of tasks, anticipate what needs to happen next, follow through without constant supervision, and communicate clearly and professionally. You will work closely with an executive and have access to their email, internal systems, and workflows. Because the company works closely with customers and investors, accuracy, professionalism, responsiveness, and attention to detail are essential.   What You'll Be Doing ● Manage and coordinate administrative tasks on behalf of the executive ● Review and manage emails, including drafting responses and follow-ups ● Create email drafts that accurately reflect the executive's tone and communication style ● Follow up with customers, contacts, and stakeholders to ensure actions are completed ● Monitor outstanding tasks and proactively remind the executive of anything requiring their attention ● Help coordinate events, invitations, attendees, and customer communications ● Manage logistics for company events and executive engagements ● Research and coordinate vendors and suppliers, including promotional merchandise and company swag ● Place orders and coordinate delivery of materials and supplies ● Work within HubSpot and other internal systems to self-service administrative requests ● Maintain accurate records and information across Google Sheets and other Google Workspace tools ● Support general executive-level administration and ad hoc projects ● Identify opportunities to improve processes and make the executive's day-to-day workflow more efficient ● Take ownership of assigned tasks from start to finish, ensuring nothing falls through the cracks