Executive Assistant

Where You’ll Work

Founded in 1910, Dignity Health - Community Hospital of San Bernardino is a 347-bed, acute care, nonprofit, community hospital located in San Bernardino, California. Known for its programs in maternity care and pediatrics, behavioral health and long-term subacute care for adults and children, the hospital also includes inpatient and outpatient surgery. The hospital shares a legacy of humankindness with Dignity Health, one of the nation’s five largest health care systems. Visit here https://www.dignityhealth.org/socal/locations/san-bernardino for more information.

One Community. One Mission. One California 

Job Summary and Responsibilities

As our Executive Assistant you will provide high-level administrative leadership and support to our Vice President. This role requires exceptional organizational skills, discreet judgment, superior communication, and advanced tech proficiency.

Every day, you will expertly manage daily operations, acting as a primary point of contact, representing the executive, and independently handling routine matters.

To be successful in this role, you will possess exceptional organizational skills, a customer-centric approach, meticulous attention to detail, and a proactive ability to manage a fast-paced environment while upholding the highest standards of confidentiality and efficiency.

Responsibilities:

• Executive Support: Proactively manage complex calendars, appointments, and travel arrangements; prepare sensitive documents and presentations; take and distribute meeting minutes; and ensure the VP is fully prepared for all engagements.
• Communication & Information Management: Professionally screen and respond to calls and correspondence; coordinate internal and external communications; maintain comprehensive filing and record-keeping systems; and create and update reports.
• Operational & Project Coordination: Facilitate departmental policies and procedures; assist with payroll, expense reports, and contract administration; coordinate special events; and manage office supplies.
• Strategic & Compliance Support: Assist with marketing needs, manage petty cash/p-card reconciliation, coordinate recognition awards, and oversee crucial compliance submissions for integrity disclosures, internal representation letters, and sensitive legal/contract processes.
• Team Leadership (as assigned): Manage and/or supervise assigned staff/volunteers.

Job Requirements

Required

• Bachelor's degree in Administrative Assistant, Medical Administrative Assistant, Business, Office Administration, Health Science, or a related field. OR a combination of relevant education and/or equivalent administrative support experience may be considered. (Two years of related experience will be credited for each one year of education not obtained).
• Minimum of four (4) years of experience in executive support and project management.

Preferred:

• Experience in an acute care hospital or healthcare facility.
• Certified Professional Secretary (CPS) upon hire.