Executive Assistant

Company Description

Who we are. 

While technically we’re an operational consultancy, we don’t like to call ourselves consultants. We’re a collection of engineers, innovators and creators who work with companies across industries to simplify the complex, realize untapped potential, and uncover opportunities. We know that our people are our superpower and loving your Monday to Friday is important to us. We’ve been recognized as one of the top 10 Best Places to Work in Canada for the past 6 years, and number 1 in 2022, which we know has something to do with our culture of rewarding great work with great experiences, fostering rapid career growth, and sharing the success of the business with the whole team. 

We are looking for an experienced Executive Assistant to join our Administrative team. Reporting to the EA Manager, you will play a pivotal role in supporting members of our senior team and ensuring the smooth operation of daily activities. This position involves supporting calendar management and coordination, email management and communication, liaising with partners and actively managing their ‘to-do’ list, executive project/initiative support, and general administrative duties. If you’re eager to learn, excel at solving complicated puzzles, and want to make a meaningful impact, this could be a great opportunity for you.

While we have a flexible working environment, the successful candidate should expect to spend an average of at least three days a week in person at our Liberty Village office.

Why work for us.

• You’ll be joining a small team at a fast-growing company that dedicates a lot of effort to career development, which means lots of opportunity for learning and growth
• The work we do has a tangible, meaningful impact on our clients
• 5 weeks of vacation for everyone at the company, plus frequent company development and social events
• A comprehensive benefits package 100% covered by us, including generous annual wellness allowances
• You’ll work with good humans who genuinely enjoy spending time together
• You’ll have great work-life balance – no working on weekends
• We’ve been recognized as one of the top 10 Great Places to Work in Canada for the past 6 consecutive years!

Job Description

What you’ll do. 

As an Executive Assistant, you will: 

•  Efficiently manage complex and ever-changing calendars for senior members, ensuring optimal scheduling and coordination of appointments, meetings, and events.
•  Travel coordination and logistics including flight bookings, hotel accommodations, transportation, and itinerary planning.
•  Act as a primary point of contact between senior members and internal/external stakeholders, handling communication with professionalism, discretion, and ensuring timely responses.
•  Help to prepare presentations, reports, and other documents, as well as attend meetings, take notes, and follow up on action items to ensure deadlines are met.
•  Monitor, track, and manage expenses.

Who you are.

• Multi-tasker – You’re organized and always one-step ahead, allowing you to manage a diverse range of responsibilities and prioritize each task with allotted timelines to complete them effectively and on-time.
• Strong project manager – You ask the right questions to understand the vision, involve the appropriate stakeholders, and can manage a task list that leads to the most efficient and effective outcome.
• Confident – You have strong interpersonal skills and are able to set clear expectations with multiple stakeholders including the leaders you’re supporting to drive the right processes and priorities.
• Trustworthy – You have a ton of integrity and feel confident in your ability to manage sensitive information.
• Team Player – You love working in a collaborative environment and building strong working relationships with business leaders and peers.
• Attention to detail – You’re naturally driven to get the details right - all the time, every time.
• Go-getter – When given a task, you can run with it and independently complete it effectively and on-time.
• Great communicator – You have excellent verbal and written communication skills – you bring energy and professionalism into interactions with internal and external stakeholders.
• Tech-savvy – You know your way around commonly used computer software and applications and are a fast learner.
• Experienced – you have experience managing 2 or more executives and have proven ability to up-rev processes that maximize the effectiveness of the role.

What you bring to the role. 

• Demonstrated proficiency as an Executive Assistant or similar role through 2-3 years of relevant experience.
• Highly proficient in Microsoft Office including Outlook.
• Proven time management and organizational skills with exceptional attention to detail.
• Excellent verbal and written communication skills.
• Discretion and confidentiality.

Qualifications

Additional Information

Learn more about the Isaac Operations and the work we do by checking out our Instagram @isaacoperations.

At Isaac our business is delivered by our people, and we are proud to say that we are an equal opportunity workplace that doesn’t discriminate in employment on the basis of any protected grounds. Including, but not limited to, age, ancestry, colour, race, citizenship, ethnic origin, place of origin, creed, disability, family status, marital status (including single status), gender identity, gender expression, sex (including pregnancy and breast feeding), and sexual orientation. If you need assistance or an accommodation due to a disability please contact us. 

We’re proud to offer a compensation package that aligns with provincial pay transparency requirements. Final compensation will be set fairly and thoughtfully based on experience, expertise, and alignment with the role’s responsibilities. While all candidates are expected to bring directly relevant experience, the top of the range is typically reserved for individuals who demonstrate exceptional depth in the role’s core competencies, a strong track record of impact in similar environments, and the ability to operate with a high degree of autonomy from day one.

This posting represents an existing vacancy within our organization—an opportunity to step into a role where your talents will make a meaningful difference.

Every application is reviewed by a member of our Talent team, and all decisions throughout the process are made by humans.