Executive Assistant

Company Description

About AbbVie

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas including immunology, oncology and neuroscience - and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on LinkedIn, Facebook, Instagram, X and YouTube.

Job Description

AbbVie helps people around the world live better days and better lives each year.  

And that takes all of us. 

We are currently recruiting for an Executive Assistant to support the Director of ME&C Security and Director Supply Chain security on site AbbVie North Dublin managing the day-to-day operations for their respective Leadership Team (LT). This role contributes added value through streamlined processes, effective communication, and meticulous attention to detail, aiming to foster a collaborative and well-organized work environment. 

In this role you will be managing calendars, coordinating meetings and events, and overseeing coordination for internal and external engagements, the position ensures the teams can focus on strategic decision-making and leadership. 

If great benefits, a defined career path, and work-life balance are important in your next career move, then read on to find out more:  

Key activities you will perform in the role: 

• Supporting the Director of ME&C Security and Director Supply Chain security with Calendar management. Managing the day-to-day operations for their respective Leadership Team (LT). 

• Coordinating the activities of the LT including scheduling and agenda management of relevant LT meetings, collecting and distribution of LT metrics, and management of action items and accountability, producing site reports, presentations and highlight updates. 

• Attend LT meetings occasionally to align metric reporting. 

• Participate and manage projects including working with the Global Security cross functional teams including All Employee Meeting, Employee, team Culture & Engagement and Supporting all local teams where possible. 

• Coordination of communication at all levels, email updates, supporting updates of digital screens on sites where security messages are prevalent working with our Comms leads. 

• Coordinating LT events, off-site training and team building activities as directed. 

• Lead the co-ordination and agenda of important/VIP internal and external visitors, including Accommodation, transport, meeting rooms, catering, and restaurant bookings. 

• Manage the meeting rooms booking system. 

• Schedule flights, accommodation and car hire for Director ME&C and Business Support (and his direct reports) and Director Supply Chain Security (and his direct reports) and at times LT taking time, cost, and inconvenience into consideration, Supporting the Directors with Expense Claims through Concur. 

• Requisition of e-Carts for PO's for LT functions including order creation and payments. 

Qualifications

The educational background and preferred experience we look for: 

• Third level qualification in Business or related discipline is preferred 

• 3-5 years experience in a similar role, ideally in a multinational environment 

• Experience working with MS Office (including PowerPoing) is required 

• Fast and effective typing skills, good organizational skills, excellent communication abilities and interpersonal skills. 

• Ability to handle confidential information with integrity 

• Ability to demonstrate a proactive approach to duties 

• Fluent English required.  French would be desirable  

So, does this all sound like the right role for you? 

Then apply now and join AbbVie today! 

Additional Information

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community.  Equal Opportunity Employer/Veterans/Disabled. 

US & Puerto Rico only - to learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html

US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more:

https://www.abbvie.com/join-us/reasonable-accommodations.html