Data Specialist (Analyst, Risk & Quant Analytics)
Polymer Capital Hong Kong
Executive Assistant (Capital Strategy), Administration
Polymer Capital Hong Kong· Administration
About this role
- Coordinate executive communications with internal and external parties including handling calls, responding to emails, providing logistical support for all meetings
- Calendar management – including scheduling and prioritizing meetings and calls with investors, external counterparties and across offices, to ensure smooth co-ordination of appointments and activities
- Arrange travel, including visa applications, travel bookings, expense claims, maintaining travel records, preparing itineraries, and managing meeting schedules for overseas trips
- Support executives with expense management using the Concur system
- Maintain the Investor Relations CRM, including updating contact details, distribution lists, logging meetings and calls, and follow-up actions
- Assist in maintaining and updating Investor Relations marketing collateral (presentations, factsheets and related materials) as required, co-ordinating with internal stakeholders to ensure content is current and accurate
- Organize corporate and investor-related events including those that may take place outside of the office, such as investor relations meetings, offsite and investor events
- Handle general office administration as needed, including ordering and replenishing stationery and pantry supplies (sourcing, issuing POs and invoice settlement), and coordinating maintenance of office facilities, equipment, and furniture
- Perform ad-hoc projects and tasks as required
Requirements
- Minimum 5 years of relevant experience in office administration and/or executive assistant roles, preferably with a financial institution or investment / asset management environment
- Strong proficiency in MS Office applications, particularly Outlook, Word, Excel, and Powerpoint (for itineraries, schedules and business meetings)
- Highly self-motivated, proactive, organized, detail-oriented and efficient, with the ability to manage multiple tasks and prioritize effectively in a fast-paced environment
- Comfortable working with CRM or database systems; willing to learn new tools and processes as needed
- Flexible, willing to learn and comfortable taking on a variety of new responsibilities
- Team player with strong communication and interpersonal skills, a self-starter and quick-learner
- Prime Location: You'll work full time from our centrally located office space in the heart of Hong Kong
- High-Growth: We have a team of highly ambitious professionals with a strong desire to learn and develop their skills.
- Equal opportunity employer: We celebrate diversity and are committed to creating an inclusive environment for all employees.
- Global exposure: With six offices and three affiliate offices around the region, Polymer teams work together to solve meaningful problems at scale.
- Dynamic and Collaborative Environment: Opportunity to work with industry leaders and experts to engage in exciting projects and fulfilling challenges.
- Paid Annual Leave
- Medical Group Insurance
- In-built Gym facility
- DEI and Philanthropy Initiatives
- Professional Learning & Development Opportunities
Frequently Asked Questions
Is the salary disclosed for the Executive Assistant (Capital Strategy), Administration position at Polymer Capital Hong Kong?
The salary for this Executive Assistant (Capital Strategy), Administration role at Polymer Capital Hong Kong is not publicly listed. Click "Apply Now" to learn more about the compensation package on their official careers page.
Where is the Executive Assistant (Capital Strategy), Administration position at Polymer Capital Hong Kong located?
This Executive Assistant (Capital Strategy), Administration role at Polymer Capital Hong Kong is based in Hong Kong, Hong Kong, Hong Kong. The position is listed as on-site or hybrid. Check the full job description or apply directly to confirm the work arrangement.
Which team or department does the Executive Assistant (Capital Strategy), Administration at Polymer Capital Hong Kong belong to?
This Executive Assistant (Capital Strategy), Administration position is part of the Administration department at Polymer Capital Hong Kong. See the full job description for more information about the team structure and responsibilities.
How do I apply for the Executive Assistant (Capital Strategy), Administration position at Polymer Capital Hong Kong?
Click the "Apply Now" button on this page. You will be redirected to Polymer Capital Hong Kong's official application portal hosted on workable where you can submit your application directly.
When was the Executive Assistant (Capital Strategy), Administration job at Polymer Capital Hong Kong posted?
This Executive Assistant (Capital Strategy), Administration position at Polymer Capital Hong Kong was posted on Jun 23, 2026. Apply as soon as possible — early applications are often reviewed first.
Executive Assistant (Capital Strategy), Administration
Polymer Capital Hong Kong
You'll be redirected to Polymer Capital Hong Kong's official application page on workable.