Executive Assistant to Senior Management

Company Description

Kronospan is a world-leading manufacturer of wood-based panels and related products for the furniture, interior design and construction industries. With operations in more than 40 countries, we are an international company combining operational excellence, innovation and a strong entrepreneurial spirit.

Job Description

We are looking for a highly organized, proactive and reliable Executive Assistant to join our Management Secretariat team in Luxembourg.

You will support the local senior management as a team and play a key role in ensuring that the Management Secretariat runs smoothly.

You will be a central point of coordination, making sure that information, administrative matters and requests are followed up efficiently and that everything runs smoothly behind the scenes.

Your responsibilities

• Support senior management with day-to-day administrative and organizational matters;
• Coordinate activities and liaise with Kronospan sites, authorities, banks, suppliers and other stakeholders;
• Manage correspondence, calls, documentation and filing;
• Prepare business correspondence in German and English;
• Coordinate translations, official documents, apostilles and notary matters;
• Organize meetings, conferences, events and prepare agendas, presentations and meeting materials;
• Organize business travel, accommodation, car rental and visa processes;
• Prepare reports and management documents;
• Coordinate and distribute activities within the Executive Assistant / Secretariat team to ensure smooth and continuous support;
• Handle various ad-hoc administrative and organizational tasks.

Qualifications

• 2–3 years of experience in an Executive Assistant, Assistant, Office Coordinator or similar role;
• Fluent German and English – both written and spoken;
• French is a strong advantage;
• Excellent organizational and communication skills;
• Proactive, solution-oriented and able to take initiative;
• Strong attention to detail and ability to manage multiple priorities;
• Excellent time and stress management skills;
• Good knowledge of Microsoft Office;
• Discreet, reliable and comfortable working with confidential information;
• High-school qualification required; higher education is an asset;
• Willingness to relocate to Luxembourg.

Additional Information

Why join us?

This is an opportunity to join an international management environment, interact with senior stakeholders and take an active role in ensuring the smooth running of a key support function.

Interested in joining us? Apply now and become part of the Kronospan team