Executive - Finance Payables
drblal· Finance Excellence
About this role
Role Clarity Document | Finance Executive – Payables
Department: Finance Excellence
Reporting To: Manager – Finance Payables
Role Definition
The Finance Executive – Payables is responsible for timely and accurate processing of purchase invoices, compliance documentation, utility and petty cash payments, bank reconciliations, and systematic document management. This role plays a critical operational function in ensuring seamless daily finance operations, audit readiness, and error-free execution of disbursement workflows.
Key Deliverables
Accurate and Timely Purchase Invoice Processing
Statutory and TDS Compliance Support
Utility, Credit Card, and Petty Cash Payment Execution
Accurate and Timely Bank Reconciliation
Robust Document Management and Digital Recordkeeping
Tasks & Activities
Purchase Invoice Processing
- Receive, verify, and validate purchase orders and invoices from team, and vendors.
- Ensure entries into Tally are completed within 24 hours of receipt with correct mapping to cost centers, tax codes, and PO references.
- Cross-check GRN entries from LIMS against physical invoice copies and confirm service delivery before processing.
- Escalate discrepancies to the SCM/Operations team for immediate resolution.
Statutory Compliance (including TDS)
- Tag applicable invoices with correct TDS categories and support TDS deduction at source while booking in Tally.
- Maintain voucher-wise documentation for audit trails and ensure completeness in records for GST, TDS, and expense heads.
- Assist the Manager in preparing compliance files for internal audits, statutory returns, and TDS validations.
- Track compliance checklist and calendar for recurring monthly requirements.
Petty Cash, Credit Card & Utility Bill Payment
- Monitor, process, and reconcile utility bills (electricity, internet, rent, etc.) for all centers as per due dates.
- Maintain branch-wise petty cash registers, verify physical receipts, and enter transactions into Tally.
- Coordinate approvals for credit card expenses, book entries in the system, and reconcile usage limits.
- Ensure zero late fees and adherence to payment SLAs.
Bank Reconciliation
- Reconcile all bank transactions weekly for assigned accounts, mapping receipts, payments, charges, and interest entries.
- Identify mismatches or unreconciled transactions and resolve in coordination with the bank and concerned teams.
- Maintain reconciliation sheets with date-wise logs for audit visibility.
Document & Storage Management
- Digitize and store all vendor, utility, and employee reimbursement documents under mapped folders in the finance system.
- Maintain a physical documentation index and ensure 100% alignment between system and file room.
- Tag and label files for easy retrieval during audits or query resolution.
Success Metrics
- % Purchase Invoices processed within 24 hrs
- 100% Statutory Compliance accuracy (Audit-ready)
- 100% Zero Late Fee of Utility, Petty Cash & Credit Card Payments on time
- 100% Bank Accounts Reconciled on Time (Monthly)
- 100% document readiness and retrieval accuracy
ASK Framework | Finance Executive – Payables
Skills
Invoice Processing Accuracy – Capable of reading, validating, and recording purchase orders and vendor invoices with minimal errors.
Tally & Excel Expertise – Skilled in entering transactions into Tally with correct tax coding, and using Excel for reconciliation, reporting, and audit summaries.
Payment Coordination – Manages petty cash, card payments, and utility bills within defined cut-off times.
Reconciliation Proficiency – Tracks, verifies, and logs bank transactions against books for 100% alignment.
Document Structuring – Able to create logical file structures and ensure complete traceability for every transaction.
Knowledge
Basics of GST & TDS – Knowledge of applicable thresholds, codes, and implications on invoice booking.
Company Payment Policies – Understanding of internal approvals, reimbursement rules, and credit card usage protocols.
Tally Operations – Command over voucher types, ledger creation, GST tagging, and reconciliation modules.
Audit Preparation Basics – Understanding of document readiness, consistency checks, and audit queries.
Traits
Meticulous Attention to Detail – Ensures every payment entry, deduction, and approval is accurate and documented.
Responsive & Dependable – Available for urgent closures, clear in communication, and proactive in problem-solving.
Organized – Keeps all physical and digital documentation up to date and logically structured.
Self-Image
Custodian of Trust – Ensures vendors and employees are paid transparently and on time
Compliance Partner – Sees self as a frontline executor of audit and tax standards
Contributor to Business Credibility – Understands the impact of payables on vendor relations, internal harmony, and brand equity
Motives
Drive to Protect the Organization – Feels personally responsible for avoiding legal, tax, or vendor risks by ensuring timely compliance and audit preparedness.
Pride in Being the Backbone of Smooth Operations – Motivated by enabling others to function without disruptions—be it vendors, employees, or leadership—through flawless payables management.
Frequently Asked Questions
Is the salary disclosed for the Executive - Finance Payables position at drblal?
The salary for this Executive - Finance Payables role at drblal is not publicly listed. Click "Apply Now" to learn more about the compensation package on their official careers page.
Where is the Executive - Finance Payables position at drblal located?
This Executive - Finance Payables role at drblal is based in Jaipur, RJ, India. The position is listed as on-site or hybrid. Check the full job description or apply directly to confirm the work arrangement.
Is the Executive - Finance Payables role at drblal full-time or part-time?
This is listed as a FULL TIME position. It is posted as a Executive - Finance Payables role in the Finance Excellence department at drblal.
Which team or department does the Executive - Finance Payables at drblal belong to?
This Executive - Finance Payables position is part of the Finance Excellence department at drblal. See the full job description for more information about the team structure and responsibilities.
How do I apply for the Executive - Finance Payables position at drblal?
Click the "Apply Now" button on this page. You will be redirected to drblal's official application portal hosted on keka where you can submit your application directly.
When was the Executive - Finance Payables job at drblal posted?
This Executive - Finance Payables position at drblal was posted on Sep 9, 2026. Apply as soon as possible — early applications are often reviewed first.
Executive - Finance Payables
drblal
You'll be redirected to drblal's official application page on keka.