Executive - Lab Admin

Role Summary

Key Responsibilities

• Manage day-to-day laboratory administration, facility operations, and front-desk coordination.
• Coordinate with building management, IT, housekeeping, security, and external vendors to ensure smooth operations.
• Oversee procurement and inventory management of laboratory supplies, consumables, stationery, and office essentials.
• Maintain records and asset registers for laboratory equipment, furniture, and IT hardware.
• Manage and organize laboratory documentation, including SOPs, contracts, licenses, insurance records, and statutory documents.
• Support the acquisition and renewal of regulatory permits, registrations, and compliance-related approvals.
• Track compliance calendars and ensure timely renewals of licenses, certifications, and statutory requirements.
• Coordinate procurement activities, vendor onboarding, purchase orders, and invoice processing.
• Work closely with the finance team to support budgeting, expense tracking, and payment processing.
• Assist in audits, inspections, and compliance reviews by maintaining accurate documentation and records.
• Ensure adherence to company policies, safety standards, and operational best practices.
• Prepare and maintain operational, procurement, inventory, and compliance reports.

Preferred Qualifications

• Experience working in laboratory, R&D, manufacturing, healthcare, or life sciences environments.
• Familiarity with regulatory compliance, audits, and vendor management processes.
• Knowledge of procurement and facility management best practices.