Executive Virtual Assistant - (011 - 493)

Job Role: Virtual Assistant

Compensation range: $2000 - $2500 AUD / Monthly

Engagement type: Independent Contractor Agreement

Work Schedule: This role is expected to align with the AU business hours (approx. 9 AM - 5 PM, Monday to Friday) for collaboration, but as a contractor, you’ll have flexibility in how you manage your time.

Who We Are: At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home.

Who The Client Is: A global professional body advancing the field of sports nutrition through education, regulation, and high standards of practice. Operating across multiple regions, it sets rigorous standards for professionals, provides accredited education and certifications, and ensures practitioners are properly trained and insured. An advisory board of leading researchers and practitioners continually updates content and standards based on the latest evidence and compliance requirements.

Role Overview: The Virtual Assistant will provide remote administrative support to internal teams and external clients, ensuring smooth operations, timely communication, and accurate handling of tasks related to sports nutrition certification, membership processing, and general office support.

Key Responsibilities: 

• Handle daily email correspondence, calendar management, and scheduling appointments with prospective members and partners.
• Assist with membership documentation, data entry, and updating member records in internal systems.
• Coordinate communication between departments, advisory board members, and external stakeholders.
• Prepare and proofread documents, presentations, and reports as needed.
• Support customer service enquiries via email, ensuring timely and professional responses.
• Manage and organise digital files, newsletters, and internal resources.
• Assist in basic research tasks related to industry trends, certification requirements, and membership engagement.
• Follow internal protocols to ensure accuracy, compliance, and confidentiality.

Required Skills and Qualifications:

• Prior administrative or virtual assistant experience required
• Strong written and verbal communication skills.
• Highly organized with excellent attention to detail.
• Comfortable working independently in a remote environment.
• Proficient with email, document management platforms, and CRM tools (experience with G Suite or Microsoft Office).
• Strong time management skills and ability to prioritise tasks.
• Friendly, professional attitude with a client‑focused mindset.

Work Arrangement & Expectations:

This is a remote role that will be set up as an independent contractor engagement.

To ensure alignment and transparency, successful candidates will be expected to:

• Disclose any existing ongoing roles or client work
• Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)