Facilities Coordinator

Job Description:

We believe in bold ideas, diverse perspectives, and the drive to transform knowledge into impact. Here, your curiosity fuels progress, your voice shapes innovation, and your ambition helps redefine what’s possible within science and learning. We are a culture that obsesses over impact, challenges, and drives what’s next to power infinite possibilities for our customers, colleagues and society at large.

About the Role:

Reporting to the India Facilities Lead, the Facilities Coordinator, will support the day-to-day facilities operations for the Wiley Noida office and support to the Pune office when needed. This is a hands-on, operational role focused on delivering a safe, efficient, and employee-friendly workplace environment.

You will work closely with vendors, internal stakeholders, and cross-functional teams to ensure seamless delivery of workplace services aligned with Wiley standards, policies, and budgets.

How you will make an impact

• Manage day-to-day facilities operations including housekeeping, security, HVAC, pantry, mailroom, and office equipment
• Coordinate with vendors to ensure service quality, adherence to SLAs, and safety standards
• Support workspace planning, seating arrangements, onboarding and offboarding activities
• Facilitate office readiness for meetings, townhalls, and leadership visits
• Support financial processes including invoice management, vendor payments, and budget tracking
• Ensure compliance with health, safety, and security policies, and support audit readiness
• Partner with Global Security teams on access control and emergency preparedness
• Provide facilities support for internal events and engagement activities
• Contribute to process improvements and ensure adherence to established workplace procedures

What we are looking for

• Bachelor’s degree in any discipline
• 5 to 8 years of experience in facilities, workplace services, or corporate office operations
• Strong experience working with vendors and managing service delivery
• Good understanding of facilities operations, safety, and compliance requirements
• Exposure to tools such as SAP or Concur
• Experience supporting audits, health and safety programs, or structured processes
• Proficiency in MS Office applications
• Strong communication, collaboration, and problem-solving skills
• Hands-on approach with the ability to manage operational tasks effectively

We power infinite possibilities.

For more than 200 years, we've transformed knowledge into discoveries that shape the world. Today, our global team of innovators, creators, and experts is driving what's next in science, education, and publishing—creating impact that reaches everywhere. 

We're not just observers of progress. We're the ones accelerating scientific breakthroughs, advancing learning, and sparking innovation that redefines entire fields and improves lives. 

Here, your talent matters. Your ideas have room to grow. And your work creates breakthroughs that can change everything. 

Wiley is an equal opportunity/affirmative action employer. We evaluate all qualified applicants and treat all qualified applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability, protected veteran status, genetic information, or based on any individual's status in any group or class protected by applicable federal, state or local laws. Wiley is also committed to providing reasonable accommodation to applicants and employees with disabilities. Applicants who require accommodation to participate in the job application process may contact tasupport@wiley.com for assistance.

We are proud that our workplace promotes continual learning and internal mobility. Our values support courageous teammates, needle movers, and learning champions all while striving to support the health and well-being of all employees. We offer meeting-free Friday afternoons allowing more time for heads down work and professional development, and through a robust body of employee programing we facilitate a wide range of opportunities to foster community, learn, and grow.

We are committed to fair, transparent pay, and we strive to provide competitive compensation in addition to a comprehensive benefits package. It is anticipated that most qualified candidates will fall within the range, however the ultimate salary offered for this role may be higher or lower and will be set based on a variety of non-discriminatory factors, including but not limited to, geographic location, skills, and competencies. Wiley proactively displays target base pay range for United Kingdom, Canada and USA based roles.

When applying, please attach your resume/CV to be considered.