Facilities Office Manager/Receptionist (STF3162)

RESPONSIBILITIES:

Essential Functions –

• Perform general office duties and provide clerical support including, but not limited to answering phones/taking messages, word processing, directing customer inquiries, data entry, making signs/flyers, copying, scanning, maintaining electronic files, organizing, etc.
• Assist with incoming and outgoing deliveries.
• Assist facilities employees with procuring materials, equipment, etc.
• Assist Director and Coordinators with the day-to-day operations.
• Create work order requests.
• Prepare and process purchase orders.
• Maintain documentation, maintenance, and testing of the following items: security & fire alarms, sprinkler systems, emergency lights, fire extinguishers, GFCI, and Fire Marshal inspections.
• Coordinate Surplus inventory.
• Oversee usage of HutchCC Credit cards.
• Provide high quality customer service and support for faculty, staff, students, venders, and other community members.
• Arrive on time for work, attend work regularly, and successfully complete the responsibilities of the position.
• Comply with HCC policies, procedures, and practices.
• Serve actively on campus committees.

Secondary -

• Perform other responsibilities as assigned by the Facility Coordinators and Director of Facilities.

QUALIFICATIONS (Essential):

• High school diploma or equivalent required; Associate degree preferred.
• Professional phone and receptionist skills required.
• Demonstrated competence through education and/or work experience in the following skills: Computer: keyboarding, word processing, data entry, spreadsheets, Access, Excel, and other window-based programs; calculator/adding machine operation, filing and record keeping.
• Practice good customer service and maintain confidentially in an office-centered environment.
• Excellent organizational skills required.
• Proven ability to: work independently, efficiently, accurately, and reliably; exhibit appropriate professional standards of personal conduct on the job, communicate effectively and tactfully with a wide variety of people; and handle information in a confidential manner.
• Establish and maintain effective professional relationships with staff, students, faculty and other HutchCC customers.
• Physical requirements: exhibit manual dexterity to dial a telephone, to enter data into a computer, and to operate additional office equipment; see and read a computer screen and printed material with or without vision aids; hear and understand speech at normal levels and on the telephone; speak in audible tones so that others may understand clearly in person and on the telephone; use appropriate judgment and to apply tact and courtesy in difficult situations; understand words and respond effectively and appropriately; visual acuity to view a computer terminal; Medium/Indoor and outdoor work environment/ light to medium physical demands capacity.
• Mental requirements include the ability to learn and comprehend basic instructions about the position.
• Essential functions and the physical and mental qualifications must be performed with or without reasonable accommodation.
• The qualifications listed are guidelines for selection purposes; alternative qualifications may be substituted if sufficient to perform the duties.
• Successful completion of a physical capacity screening and drug screen required.

HOURLY WAGE and STATUS:

The hourly rate of pay is commensurate with qualifications as determined by the HutchCC administration.  This full-time clerical support staff position is 12 months annual (261 work days), 40 hours per week, benefit eligible, at-will, and non-exempt.

APPLICATION:

To apply for this position through BambooHR, please visit www.hutchcc.edu

If you have questions regarding this position, please submit an email with your questions to hrinfo@hutchcc.edu

HUTCHINSON COMMUNITY COLLEGE IS AN EQUAL OPPORTUNITY, AFFIRMATIVE ACTION EMPLOYER

To view the HCC Non Discrimination Notice, please visit www.hutchcc.edu

HutchCC reserves the right to revise job responsibilities as the need occurs.  This position announcement does not constitute a written or implied contract of employment; rather, it is a clarification of the responsibilities of the position.  The HutchCC Administration may change this job description at any time.