Faculty Administrator - Ko te whare Pūtaiao | The Faculty of Science - 12 month fixed term

Company Description

Waipapa Taumata Rau | The University of Auckland

Ko te whare Pūtaiao | The Faculty of Science at the University of Auckland is the largest and most highly ranked science faculty in New Zealand. The Faculty of Science is ranked among the top 90 science faculties worldwide by the QS World University Rankings. The 10 departments and schools that form the Faculty of Science represent the breadth and diversity of science in our modern world.

Our staff and students can connect with our flagship groups including Tuākana, Rainbow, Women of Colour, Māori, Pacific, Muslim, and Disabled Staff network and our Waipapa Marae.

Job Description

Te Whiwhinga mahi | The opportunity

To support the embedding of a new administration team, the Faculty Administrator will provide administrative and secretarial support to several Associate Deans and numerous Faculty Committees, ensuring that meetings are well-organised, documented, and followed up on effectively.

This is an exciting opportunity for an experienced administrator who is proactive and takes pride in delivering work that keeps operations running smoothly.

Ngā Haepapa Matua | Key Responsibilities (not limited too):

• Act as Committee Secretary for faculty committees, including preparation of agendas, minutes, and follow-up actions.
• Provide high-quality administrative and secretarial support to Faculty leadership
• Coordinate meetings, workshops, and seminars — including logistics, catering, and virtual participation setup.
• Be available on campus to support committees, meetings, and Associate Deans with meeting arrangements, including room and technology set-up
• Formatting accurate and well-presented documents, reports, and presentations.
• Contribute to the embedding of the new administrative team structure and focused on continuous improvement initiatives that enhance service delivery and efficiency.

The role is a full-time, 12-month fixed-term role (37.5 hours per week)

The remuneration is $56,400 - $71,000 per annum, dependent on skills and experience.

For more information about this role, please refer to the Position Description 

He kōrero mōu | About you

You’re a confident communicator and natural organiser who takes ownership of your work and enjoys supporting others to deliver high-quality outcomes. You’ll be comfortable working with numerous stakeholders.

You’ll bring:

• Previous experience in an administrative or coordinator role, ideally supporting committees.
• Excellent written and verbal communication skills, with a strong attention to detail.
• Proficiency in Microsoft 365 (Word, Excel, Outlook, PowerPoint, Teams) and confidence in learning new systems, including AI
• Proven ability to manage multiple priorities and meet deadlines in a busy environment.
• Discretion, sound judgement, and a professional, proactive approach.
• The ability to troubleshoot and support online meeting platforms (e.g., Teams, Zoom).

Bring your organisation, initiative, and professionalism — and help us deliver on our mission to create globally transformative impact through education and research.

Ngā āhuatanga kei a mātou | What we offer

The University of Auckland is New Zealand's leading University and maintains significant computational, laboratory, and analytic facilities. Auckland is frequently rated as one of the world's most liveable cities.

The University is committed to providing an excellent working environment through the following:

· Up to 6.75% company superannuation scheme

· A competitive salary with five weeks' annual leave

In addition, we also offer career development programs, discounted car parking, a generous parental leave allowance, childcare, and other discounts on internal and external services.

For more information, please visit Staff Benefits.

Me pēhea te tuku tono | How to apply

Applications must be submitted online by the closing date of 11th August 2026 to be considered. Please include your cover letter and CV, highlighting how you can meet the skills and experience detailed above.

Please reach out to Andrew Colgan (Facilities & Services Manager) via a.colgan@auckland.ac.nz for a confidential conversation. Please note we are happy to answer your questions, but we do not accept applications by email.

Qualifications

Additional Information

All your information will be kept confidential according to EEO guidelines.

Equity

The University is committed to meeting its obligations under the Treaty of Waitangi and achieving equity outcomes for staff and students in a safe, inclusive, and equitable environment.  For further information on services for Māori, Pacific, women, LGBTQIATakatāpuiMVPFAFF+, people with disabilities, parenting support, flexible work and other personal circumstances go to www.equity.auckland.ac.nz