Finance Coordinator II, Translational Neuroscience

8 am - 5pm, M-F

Eligible for hybrid work after initial training period

Pay Range:

JOB SUMMARY

Under administrative review, provides financial assistance to research study investigators and/or departmental administrators. Prepares budgets for submission to granting agencies, performs daily grant and budget management activities, monitors the status of available grant funds and prepares a variety of reports and analyses for use by management. Supervises the work of Finance Coordinator I and others, as assigned.

The department seeks a highly experienced candidate with in-depth knowledge of Uniform Guidance (CRA or similar certification preferred). This role requires strong fiscal accountability, strict adherence to sponsor regulations (particularly NIH) and audit readiness for managing both extramural and institutional funding. The ideal candidate will demonstrate a proven track record of hands-on financial management and effective grant administration.

KEY RESPONSIBILITIES
•    Provide strong financial oversight, including accurate analysis and reporting of financial data within Workday.
•    Collaborate closely with faculty researchers to translate financial reports and clearly communicate grant status, including burn rates.
•    Manage post-award grant processes in compliance with NIH and other sponsor regulations (e.g., FFRs, closeouts, rebudget, cost transfers).
•    Interpret complex financial data, reconcile accounts, and prepare compliant financial reports.
•    Monitor grant budgets, recommend financial strategies, and oversee procurement of supplies and capital expenditures.
•    Partner with other post-award and pre-award teammates to ensure accurate effort reporting for RPPRs, JITs, and other sponsor requirements.
•    Proactively coordinate with faculty and departmental staff to ensure all required reporting is timely, well-documented, and aligned with sponsor’s expectations.
•    Contribute as a collaborative team member while demonstrating leadership potential, including sharing knowledge and mentoring other staff to support professional development.

ESSENTIAL FUNCTIONS

1. Provides departmental administration and sections heads with detailed year-end reporting including trend analysis in research dollars and grant submissions.

2. Prepares financial analysis of departmental units and accounts, and other special projects as directed.

3. Supervises Finance Coordinator I and other personnel handling complex financial duties. May also oversee a group of clerical employees.

4. Monitors expenditures on numerous large grants and departmental accounts. Performs day-to-day budget management of assigned funds and prepares regular reports and analyses on the financial status of accounts.

5. Determines departmental fiscal requirements and prepares budgetary recommendations.

6. Reviews all reports from the Controller's Office for accuracy. Resolves any discrepancies or problems.

7. Maintains liaison with all levels of administration, faculty and outside organizations to coordinate departmental business, accomplish directives, negotiate contracts and facilitate the resolution of problems.

8. Establishes accurate financial projections by examining past and future expenditures to determine if adequate funds are available as needed. Reviews financial information with faculty investigators and/or departmental administrators to determine and implement distribution changes as appropriate.

9. Develops drafts of budgets for the submission of grants and contracts for faculty investigators. Reviews completed grant applications for accuracy and completeness.

10. Serves as a departmental liaison for grant and contract financial issues with the Controller's Office, Research Development, and other departments involved; establish a thorough understanding of the Medical School and granting agencies' rules and regulations to avoid inappropriate expenditures.

11. Provides sections with necessary information to complete merit process. Reviews merit increases for accuracy and sufficient funds.

12. Establishes and maintains financial databases and files.

13. Processes personnel change requests, personnel requisitions, purchase requisitions, payroll, accounts payable and other grant-related expenses.

14. Performs other related duties incidental to the work described herein.

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EDUCATION/EXPERIENCE

Bachelor's degree in Business, Accounting, or related area with three years' grant related accounting experience; or, an equivalent combination of education and experience required.

Computer skills and the ability to develop financial spreadsheets required.

Experience related to research projects preferred.

SKILLS/QUALIFICATIONS

Excellent interpersonal, oral and written communication skills

Computer skills including word processing and spreadsheet abilities

WORK ENVIRONMENT

Comfortable office work environment

Eligible for hybrid work after training period

Our Commitment to You:

Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:

Compensation

• Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training

• Premium pay such as shift, on call, and more based on a teammate's job

• Incentive pay for select positions

• Opportunity for annual increases based on performance

Benefits and more

• Paid Time Off programs

• Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability

• Flexible Spending Accounts for eligible health care and dependent care expenses

• Family benefits such as adoption assistance and paid parental leave

• Defined contribution retirement plans with employer match and other financial wellness programs

• Educational Assistance Program

Note: Eligibility for programs listed above may depend on your FTE or status (e.g., full-time, part-time, per diem, temporary, etc.); please ask a Recruiter for more information during an interview.