Fleet Administrator

Company Description

Job Description

Timmons Group is currently seeking an experienced Fleet Administrator to join our Richmond, VA office.  The Fleet Administrator is responsible for the strategic oversight, administration, and optimization of the company's fleet operations. This position manages all aspects of vehicle acquisition, utilization, maintenance, regulatory compliance, asset lifecycle management, and driver performance programs to ensure a safe, reliable, and cost-effective fleet.

The Fleet Administrator works closely with leadership, field personnel, vendors, and service providers to maintain operational readiness across the organization's fleet of vehicles and equipment. This role is responsible for maximizing fleet efficiency, reducing operating costs, improving vehicle utilization, maintaining compliance with applicable regulations, and supporting business operations through effective fleet management practices.

Essential Duties and Responsibilities of a successful candidate include but are not limited to:

• Develop, implement, and continuously improve fleet policies, procedures, and operational standards.
• Manage the full lifecycle of company vehicles and equipment, including procurement, specification development, upfitting, deployment, transfer, and disposal.
• Oversee vehicle maintenance programs, ensuring all preventive maintenance schedules, inspections, repairs, and manufacturer-recommended services are completed on time.
• Administer vehicle registration, titling, licensing, permits, and insurance documentation to ensure compliance with federal, state, and local requirements.
• Manage fleet vendor relationships, including dealerships, maintenance providers, fuel vendors, leasing companies, and equipment suppliers.
• Lead accident investigation processes involving company vehicles, documenting findings, identifying root causes, and implementing corrective actions.
• Oversee driver qualification and monitoring programs, including Motor Vehicle Record (MVR) reviews, driver eligibility verification, and corrective action recommendations.
• Monitor and evaluate telematics, GPS tracking, and fleet management software to improve operational performance and accountability.
• Respond to fleet-related operational issues and provide timely solutions to minimize downtime and support business continuity.
• Perform other duties as assigned.

Skills/Requirements of a successful candidate include but are not limited to:

• Bachelor's degree in business, logistics, or related field and 5+ years of fleet management experience, or equivalent preferred
• Knowledge of fleet management principles, vehicle maintenance practices, and lifecycle cost management.
• Knowledge of vehicle registration, licensing, and transportation compliance requirements.
• Experience managing fleet management systems, telematics platforms, GPS tracking solutions, and maintenance software.
• Ability to analyze operational data and develop recommendations that improve efficiency and reduce costs.
• Strong vendor management and contract negotiation skills.
• Exceptional organizational, communication, and problem-solving abilities.
• Proficiency in Microsoft Office Suite, including Excel, Word, and PowerPoint.
• Valid driver's license with an acceptable driving record.
• Travel Requirement: This position requires approximately 10–20% travel to satellite offices and project locations to support fleet operations, vendor coordination, and vehicle deployment.

Compensation: Our best estimate of the salary range for this position is $60,000-$80,000. This position is eligible for overtime. Offers are based on a range of job-related factors such as internal equity, experience, skills, education, credentials and role complexity. Information on our comprehensive benefits package be found here.

Qualifications

Additional Information

The requirements listed are representative of the knowledge, skills and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

We are looking for high energy, creative, flexible, patient, self-starters who are willing to work at a dynamic pace. Candidates must share a commitment to our company’s Vision, Mission and Shared Values.

Timmons Group is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability, or protected Veteran status.

Timmons Group is a full-service engineering and technology firm recognized nationally as a “Best Firm to Work For” by CE News. With 21 offices throughout the Mid-Atlantic and Southeast, we provide civil engineering, environmental, economic development, GIS/geospatial technology, landscape architecture, and surveying services to a diverse client base. As one of Engineering News Record’s (ENR) Top 500 Design Firms for over 30 years, we are dedicated to being an employer of choice and providing our people with the best resources, technology, and culture to help them thrive in an engaging career development setting. For more information, visit www.timmons.com.

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