Front Desk & Admin Executive

Overview:

The Front Desk & Admin Executive role will be responsible for providing front office support and facilities management of our Malaysia office. The position provides candidates an excellent opportunity to gain exposure to develop problem solving skills and effective stakeholder management.

Core Responsibilities:

• Welcome visitors and walk-in guests, answer incoming phone calls and assist courier services promptly and professionally.
• Manage office facilities by coordinating with service vendors such as plumbers, electricians, pest control, carpenters, and cleaning personnel to ensure the office is well maintained. Process vendor invoices accurately and in a timely manner.
• Coordinate office relocations and internal movements, including vendor sourcing, negotiations and contract administration.
• Monitor and maintain office supplies, including stationery, pantry items and other essential inventory, ensuring timely replenishment.
• Procure office products, certificates and other required materials and coordinate their distribution to employees.
• Manage vendor and service contracts, including preparation, renewal, documentation and compliance, ensuring agreements are maintained accurately and renewed on time.
• Conduct office tours for visitors and provide day-to-day administrative support by assisting employees with office-related requests.

Skills & Competency Requirements - 

• 3+ years of experience in receptionist or office administration role
• Polite and professional written and verbal communication
• Ability to manage multiple levels of stakeholders and responsibilities in a smart and effective manner
• Basic Knowledge of appropriate software – Excel, Outlook, Word, PowerPoint
• Knows how to drive, has a car, and has a valid Driver’s license

At Veralto, we value diversity and the existence of similarities and differences, both visible and not, found in our workforce, workplace and throughout the markets we serve.  Our associates, customers and shareholders contribute unique and different perspectives as a result of these diverse attributes.
 

Unsolicited Assistance

We do not accept unsolicited assistance from any headhunters or recruitment firms for any of our job openings. All resumes or profiles submitted by search firms to any employee at any of the Veralto companies, in any form without a valid, signed search agreement in place for the specific position, approved by Talent Acquisition, will be deemed the sole property of Veralto and its companies. No fee will be paid in the event the candidate is hired by Veralto and its companies because of the unsolicited referral.