Front Desk Administrator
nexstar
Front Desk Administrator
emcorgroup· Administrative Services
About this role
About Us
We provide mechanical, electrical, and plumbing (MEP) construction to institutional and government organizations. We are a design-build contractor with extensive BIM and LEED expertise, as well as specialty experience working on complex marine, pump station, and water and wastewater projects.
Job Summary
The Front Desk Administrator serves as the first point of contact for visitors and callers, providing exceptional customer service and administrative support. This role is responsible for managing front desk operations, coordinating vendor services, maintaining office supplies, and supporting various office functions to ensure smooth day-to-day operations.
Key Responsibilities:
- Answer and direct incoming phone calls in a professional and courteous manner
- Greet and assist visitors, vendors, and staff
- Maintain organized filing systems for documents and records
- Track and manage Certificates of Insurance (COIs) for vendors and contractors
- Schedule appointments and coordinate vendor services
- Distribute incoming and outgoing mail and packages
- Monitor and replenish office supplies; place orders as needed
- Assist with general office duties including data entry, document preparation, and scanning
- Support other departments with administrative tasks as needed
- Maintain a clean and organized front desk and common areas
Qualifications:
- 2+ years of administrative or front desk experience
- Strong communication and interpersonal skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Ability to multitask and prioritize in a fast-paced environment
- Detail-oriented with strong organizational skills
- Professional appearance and demeanor
- Spanish bi-lingual a plus
Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine.
EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.
We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled
#hpepper
Equal Opportunity Employer
As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/DisabledAffirmative Action Policy
Please review our Affirmative Action Policy.
Notice to Prospective Employees
Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.Frequently Asked Questions
Is the salary disclosed for the Front Desk Administrator position at emcorgroup?
The salary for this Front Desk Administrator role at emcorgroup is not publicly listed. Click "Apply Now" to learn more about the compensation package on their official careers page.
Where is the Front Desk Administrator position at emcorgroup located?
This Front Desk Administrator role at emcorgroup is based in West Palm Beach, FL, US. The position is listed as on-site or hybrid. Check the full job description or apply directly to confirm the work arrangement.
Is the Front Desk Administrator role at emcorgroup full-time or part-time?
This is listed as a FULL TIME position. It is posted as a Front Desk Administrator role in the Administrative Services department at emcorgroup.
Which team or department does the Front Desk Administrator at emcorgroup belong to?
This Front Desk Administrator position is part of the Administrative Services department at emcorgroup. See the full job description for more information about the team structure and responsibilities.
How do I apply for the Front Desk Administrator position at emcorgroup?
Click the "Apply Now" button on this page. You will be redirected to emcorgroup's official application portal hosted on icims where you can submit your application directly.
When was the Front Desk Administrator job at emcorgroup posted?
This Front Desk Administrator position at emcorgroup was posted on Jul 29, 2026. Apply as soon as possible — early applications are often reviewed first.
Front Desk Administrator
emcorgroup
You'll be redirected to emcorgroup's official application page on icims.