HubSpot Administrator
Workana
HubSpot Administrator
Workana· Workana Premium
About this role
We are hiring a HubSpot Consultant to help improve and scale the way leads are managed across admissions and clinic operations for a U.S.-based university.
This is a hands-on, systems-focused role for someone who is strong in the technical and operational side of HubSpot. The main priority is to make HubSpot run smoothly as a reliable lead management engine, with clean data, effective workflows, and strong integration processes.
Responsibilities
- Manage and optimize HubSpot workflows, automation, and day-to-day system functionality
- Own data hygiene and help ensure lead data remains accurate, organized, and actionable
- Support the setup, improvement, and ongoing management of a two-way API connection between HubSpot and Campus Cafe
- Help build and improve HubSpot processes for both admissions and clinic lead management
- Support the implementation of HIPAA-compliant lead handling processes within HubSpot for clinic-related use cases
- Collaborate with internal stakeholders to improve lead flow, follow-up, and operational efficiency
- Help implement additional HubSpot capabilities over time, such as chat, texting campaigns, and other workflow improvements
- Strong hands-on experience with HubSpot, especially in workflows, automation, data management, and backend operations
- Experience managing data hygiene and building scalable lead management processes
- Experience working with APIs, integrations, or two-way system syncs between platforms
- Ability to troubleshoot operational issues and improve systems end-to-end with limited oversight
- Experience with HIPAA-compliant processes, healthcare-related systems, or other privacy-sensitive environments is a strong plus
- Experience with student information systems such as Campus Cafe is a plus, but not required
- English proficiency sufficient for regular collaboration with U.S.-based stakeholders
- Remote opportunity with a U.S.-based university
- High-impact role with ownership over important HubSpot and lead management processes
- Opportunity to help shape new systems and workflows from the ground up
- Strong collaboration with decision-makers and cross-functional stakeholders
Frequently Asked Questions
Is the salary disclosed for the HubSpot Administrator position at Workana?
The salary for this HubSpot Administrator role at Workana is not publicly listed. Click "Apply Now" to learn more about the compensation package on their official careers page.
Is the HubSpot Administrator job at Workana remote?
Yes, this HubSpot Administrator position at Workana is remote, with team members based in Brazil, TELECOMMUTE. You can work from home or anywhere in the supported regions.
Is the HubSpot Administrator role at Workana full-time or part-time?
This is listed as a Contract position. It is posted as a HubSpot Administrator role in the Workana Premium department at Workana.
Which team or department does the HubSpot Administrator at Workana belong to?
This HubSpot Administrator position is part of the Workana Premium department at Workana. See the full job description for more information about the team structure and responsibilities.
How do I apply for the HubSpot Administrator position at Workana?
Click the "Apply Now" button on this page. You will be redirected to Workana's official application portal hosted on workable where you can submit your application directly.
When was the HubSpot Administrator job at Workana posted?
This HubSpot Administrator position at Workana was posted on Apr 21, 2026. Apply as soon as possible — early applications are often reviewed first.
HubSpot Administrator
Workana
You'll be redirected to Workana's official application page on workable.