Human Resources Assistant

Company Description

Turner & Townsend is a global consultancy, applying technical excellence in their work across the real estate, infrastructure, and natural resources sectors.

We have grown to become a world-leading professional services company. With 110 offices in 45 countries, we draw on extensive global and industry experience to manage risk while maximising value and performance during the construction and operation of our clients’ assets.

At Turner & Townsend we are passionate about making the difference. That means delivering better outcomes for our clients, helping our people to realize their potential, and doing our part to create a prosperous society.

Our team is dynamic, innovative and client focused. Our clients value our proactive approach, depth of expertise, integrity, and the quality we deliver.  As a result, our people get to work on some of the most exciting projects in the world.

Turner & Townsend recognise the fact that our employees are the key to our future growth.  We invest heavily in the training, development, and regular appraisal of our people:  by managing each employee’s career aspirations and by promoting from within at every opportunity, we believe we have created a stimulating, challenging and exciting working environment for our staff.

Job Description

We are looking for a Human Resources Assistant to support our team. As part of this role, you will perform various administrative tasks mainly in Chile and support our Human Resources department’s daily activities in LATAM.

Responsibilities include supporting to manage our onboarding and offboarding processes, annual and medical leaves, visas and relocation, keep record of employee documentation, to support benefits and wellbeing, etc

Time management, organisation skills and communication skills are a priority for this fast paced and varied role. It is a perfect opportunity for someone who is self-motivated, passionate about HR administrative tasks in payroll, benefits and wellbeing

If you are interested in kickstarting your career in HR Administration and getting a closer look of how our company approaches of employee engagement and HR processes, we would love to hear from you.

Qualifications

1. Education & experience

• minimum of 4+ years of related experience with an Administration Degree.
• At least 2 years working with site projects, with experience in accreditation process for site accesses
• The candidate should have good proficiency in MS Office tools: Outlook, SharePoint, Word, Excel, PowerPoint, Teams and Zoom
• Organizational and inter-personal skills, with great attitude towards teamwork.
• Intermediate/Advance English level, only
• Able to multi-task maintaining a professionalism, efficient and effective pace.
• Familiarity with HRIS (Human Resources Information System) software is advantageous
• Proven experience working in an office environment in HR Admin tasks like, medical leaves, employee files administration, etc
• Ideally experience in payroll process, benefits and relocation (visas, PETs, etc)

1. Key responsibilities:

• - Onboarding tracker
• - Registration of  New joiners and terminations
• - Org. Chart changes
• - Employee files control
• - Update onboarding presentations (changes on org chart and changes in general).
• - Holiday comms
• - Keep the HR sharepoint updated
• - HR News letter info
• Employment contracts
• life and medical Insurances
• Birthday file
• Vacation balance file
• Personnel administration
• Employee letters
• Employee list updated 
• Gympass database

• Support in personnel health and safety management
• Benefits administration
• Support in the coordination of staff events.
• Assisting with the on-boarding and off-boarding processes.
• Responding to staff inquiries regarding HR policies, employee benefits, and other HR-related matters.
• - Receive new hires and ensure we properly receives our new team members making them feel welcomed and valued since they first day.
• Weekly review LATAM inbox
• Manage the end-to-end onboarding cycle for new hires, ensuring a seamless employee integration experience.
• Coordinate and deliver HR onboarding sessions, including scheduling, documentation execution, and policy and benefits orientation.
• Support remote and project-site onboarding mobilizations, coordinating logistics, materials, and onboarding execution for large hiring waves, if necessary
• Prepare and administer employment contracts for all new hires, ensuring compliance with company standards and local labor regulations. All H&S mandatory documents
• Create, maintain, and control employee personnel files (digital and physical), ensuring data accuracy and proper document governance.
• Administer employee insurance enrollments and disenrollment, including registration of new hires and eligible dependents in the medical insurance program.
• Coordinate cross-functional onboarding activities with Finance, IT, and Office Management to ensure equipment allocation, expense platform activation, and operational readiness.
• Support the asset allocation process, including delivery of laptops, mobile devices, and PPE, ensuring proper documentation and handover.
• Support the IT team and the Office Manager to ensure the timely provisioning of credentials and access to corporate platforms
• Execute Line Manager updates and  communicate organizational changes to relevant stakeholders.
• Execute new hire benefits communications, ensuring employees receive onboarding information related to benefits, policies, and employee programs.
• Coordinate onboarding-related travel logistics required for regional onboarding activities and Major Projects.

1. Skills

• Proficiency in all Microsoft Office applications and reportability
• Experience in labour Websites (mutual, previred, Direccion del trabajo, inmigrations, etc)
• The ability to work as part of a team, 4 days a week in the office
• Excellent administrative and organizational skills
• Effective communication skills in English
• Detail-oriented

Additional Information

Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.

We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance. 

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.

Turner & Townsend does not accept any speculative or unsolicited CV’s that have been sent to our internal recruitment team or hiring managers from agencies outside of our preferred supplier list or that have not followed due process. Any speculative or unsolicited CV’s will be treated as a direct application.

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Please find out more about us at www.turnerandtownsend.com/

It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time. 

Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review. 

Join our social media conversations for more information about Turner & Townsend and our exciting future projects: 

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LinkedIn

Join our social media conversations for more information about Turner & Townsend and our exciting future projects: 

Twitter

Instagram

LinkedIn

It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time. 

Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.