Junior / Intermediate Document Controller

Job Description

Kleinfelder has been connecting great people to the best work since 1961. We are engineers, scientists, and construction professionals providing solutions that improve our clients’ transportation, water, energy, and other private infrastructure. As a responsive, cross-disciplinary team of bright, curious, and innovative problem-solvers, we are dedicated to doing the right thing, every day, on every project from over 60 offices in the US, Canada and Australia. 

Built on a foundation of excellence, Kleinfelder is committed to client-focused solutions. Through our depth of experience and thorough understanding of environmental, regulatory, economic, and civic conditions, we identify and address challenges with innovation and common sense. Kleinfelder’s integrated, award-winning experts collaborate with clients to meet their objectives from project inception through design and execution. Connecting great people to the best work is our purpose – together, we deliver.

Our team promotes respect, diversity and inclusion and we provide support for professional development through mentoring programs and training opportunities. Our team is dynamic and collaborative - if this description fits what you are looking for in your career, please apply! 

ROLE OVERVIEW – This is a PART-TIME / casual position, can be 20 + hours per week. Edmonton Office.

The Junior / Intermediate Document Controller supports the Document Control team and project teams by managing the lifecycle of project documentation (both physical and electronic) to ensure accuracy, compliance, and ease of retrieval. This is typically an entry-level position where the employee learns established procedures and systems.

Reporting to the Document Controls Lead, the Junior / Intermediate Document Control will be aiding with the project services team in areas such as Document Processing (filing, retrieval and quality checks), Distribution and Communication (transmittals and correspondences), and System Maintenance (SharePoint, EDMS) to & from within Kleinfelder. 

This is a great opportunity for a Junior level Document Controller who is proactive, collaborative, enthusiastic about new challenges (technically and non-technically) and can communicate well with others. If this description fits what you are looking for in your career, please apply! 

* Please note that this position may be anywhere from temp/flex to full-time, regular roles.

EXPERIENCE & ACADEMIC REQUIREMENTS for Junior

• High School Diploma or equivalent is required
• Document Control experience is an asset
• Experience with Enbridge is an asset
• Self-motivated, detail-oriented professional with 1 to 2 years of related experience.
• Well versed in Microsoft office suite.
• Excellent proficiency in Word and Excel with high accuracy and efficiency in entering and managing data
• Familiarity with common systems like Microsoft SharePoint, or other Electronic Document Management Systems (EDMS) is a major asset.

EXPERIENCE & ACADEMIC REQUIREMENTS for Intermediate

• Post-Secondary Diploma in Information/Document Management or a suitable combination of education and practical experience managing documents.
• Minimum 5 years of experience as a Document Controller.
• Proficiency in MS Office Suite programs used to create reports and documents.
• Knowledge of projects in the oil and gas industry is a must.
• Knowledge and experience with Enbridge or Syncrude document control systems is an asset

 RESPONSIBILITES

• Prepare and transmit time sensitive document packages at the direction of the Project Services Manager; ensure document control function is being performed in accordance with corporate procedures and project requirements in a timely and efficient manner
• Communicate status of documents to the project services team
• Maintain document control logs
• Organize and archive electronic and hard copies of project documents
• Perform quality checks on document packages to ensure they meet standards.
• Support team members in completion of their duties, as required.

 COMPETENCIES & SKILLS

• Strong administrative skills with a meticulous eye for detail and a willingness to learn industry-specific document control standards.
• Professional written and verbal communication skills to interact with various
• Highly trainable with the desire to learn new processes in a changing work environment.
• Ability to handle very detailed work and demonstrate a high level of accuracy and adherence to procedures.
• Strong time management skills with the ability to prioritize tasks and meet deadlines, especially when juggling multiple document submissions or requests.

POSITION CONDITIONS

• Location: Edmonton,
• Job Type: Part-time or Temporary/Flexible 
• Job is hybrid – performed in an office and home environment.

Progress with an Employer that Values You

Kleinfelder is an inclusive organization free from discrimination. We are a stronger organization when we are a diverse workforce and believe that through diversity, equity, and inclusion comes creativity, innovation, and unity. We are proud to offer the following:

Work schedule: Work-life balance with flexible Mon – Fri work week schedule options.

Office: Modern new office facilities, free parking, conveniently located near amenities and public transit

Career Development: We are committed to investing in the professional development of our staff, offering each employee every opportunity to grow, develop, and take control of their career paths. We support these efforts through reimbursements for continuing education as well as many of the expenses associated with trainings and certifications, and opportunities for career development through our internal Mentoring Program.

NOTICE TO THIRD PARTY AGENCIES 

Please note that Kleinfelder does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, Kleinfelder will not consider or agree to payment for any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, Kleinfelder explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resume, including those submitted to hiring managers, are deemed to be the property of Kleinfelder.

*We thank all applicants for their interest; however, due to the number of applicants, only those moving to the next step in our recruitment process will be contacted.