Lead Specialist, Accounts Payable

Job Profile Summary

Under limited supervision, the purpose of this position is to assist the Accounts Payable Senior Director, to monitor, review and improve the business activities of the department through constant review of accounts payable processes, procedures and staff performance. Serves as a team lead with responsibility for performing a variety of coordinating, coaching, facilitating, consensus building and planning duties designed to assure that the work of the team is carried out in accordance with standards of quantity and quality, when the Accounts Payable Senior Director is not available. Performs related work as directed.

This position allows eligible veterans and their spouses to claim Veterans’ Preference pursuant
to Florida Statute 295. Certain servicemembers may be eligible to receive waivers for
postsecondary educational requirements, in the employment by the state and its political
subdivisions and are encouraged to apply for the positions being filled.

Applicants claiming preference are responsible for providing required documentation at the
time of submitting application.

For information on obtaining a DD 214 visit http://www.archives.gov/veterans/militaryservice-
records/ or call 1-866-272-6272.

  

Minimum Education:

Bachelor's degree required.
An equivalent combination of experience and education may be considered.

Minimum Experience/Training:

Four years of Accounts Payable experience or relevant experience.

Essential Functions:
Daily - 25%: Processes supplier's payment; monitors timeliness of online approvals and intervenes when necessary to ensure timely processing. Analyzes supplier’s financial data prior to payments for any necessary accounts reconciliation.
Daily - 25%: Assists department in problem solving and communications with vendors and college staff regarding payment processing. Responds to requests for financial transactions from administrators, other departments, staff, outside agencies and vendors.
Weekly - 20%: Assists in processing requests for checks, cancel payments, payments research, communicates status of financial transactions, payment delays, underpayments or overpayments, historical invoices and/or payment activity.
Weekly - 15%: Reviews financial transactions for accuracy, corrects financial transactions when necessary. Sends back financial documents to the originator for correction when necessary. Reviews and tests the implementation of new procedures, new system processes and reports necessary to maintain data integrity within the accounts payable process and related interfaces.
Daily - 10%: Serves as a team lead with responsibility for performing a variety of coordinating, coaching, training, facilitating, consensus building, and planning duties designed to assure that the work of the team is carried out in accordance with standards of quantity and quality
Other - 5%: Performs related duties as assigned.

Knowledge, Skills and Abilities:
Fully proficient in professional and functional standards and protocols of position
General understanding of College’s structure, policies, and practices, and the impact on own area
Ability to contribute in multiple related areas within the function
Expertise in understanding and following project plans, including the coordination of multiple resources and activities
Understanding of and ability to coordinate interdependencies of work within the area and of resources from outside the area
Ability to exchange information with individuals and collaborate with colleagues within the College as well as presentation skills
Requires advanced knowledge of computerized systems and operating environments i.e. Microsoft Office Products and specialized computer systems spec
Ability to interact and effectively communicate with employee, student populations

Our Culture – At Broward College, our leaders embody a culture of competence, care, character, composure, and courage. We prioritize serving each other and our students through high-quality guidance, mutual respect, resilience, and fair, thoughtful decision-making, all while upholding the values of integrity, transparency, and honesty.

Broward College offers an exceptional benefits package, including, but not limited to:

• Affordable High Quality Healthcare Insurance (Medical, Dental & Vision)

• Retirement Options – Florida Retirement System (FRS) Pension Plan or the FRS Investment Plan

• Wellness Program

• Vacation/Paid Time Off

• Winter and Spring Break Off

• Paid Parental Leave

• Tuition Assistance and Tuition Reimbursement are available to employees and family members

Job Title

Lead Specialist, Accounts Payable

  

Position Number

P0005262

    

Job Status

Full time Regular

    

Department

Accounting

  

Location

Cypress Creek Administrative Center

    

Pay Grade

714

    

Salary

$42,320 - $49,726 (Salary Commensurate with Education and Experience)

  

Work Shift

First Shift

   

Work Schedule

Monday-Friday/Weekends/Varies

   

Hours Per Week

40

   

Posting End Date

Open Until Filled

   

Comments

To be considered for this position, a completed online employment application form along with a resume and unofficial transcript are required.

   

Designated Essential Personnel

No

   

FLSA Status

Non-Exempt

   

Position Classification

Professional Technical Staff (PTS)

   

Special Instructions to Applicant:

For positions requiring a degree, the official transcripts are required upon hire. An unofficial copy of the degree/transcript is acceptable during the application process and must be attached to the online application. If unable to attach the documentation, please email document to jobs@broward.edu or fax to 954-201-7612, stating clearly the position name(s) and position number(s) the transcript is to be attached to.

Foreign Transcript: Transcripts issued outside of the United States require a equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the application deadline. All required documentation must be received on or before the job posting end date.

**Please note that multiple documents can be uploaded in the “Resume/CV/Transcript/License/Certification” section of the application**

Please refer to link with the instructions on how to submit an application with multiple documents. https://www.broward.edu/jobs/_docs/tutorial_external_applicant_broward_college.pdf. 

Employment is contingent upon successful completion of the required background screening process.

Broward College uses E-Verify to check employee eligibility to work in the United States.  You will be required to complete an I-9 Form and provide documentation of your identity for employment purposes.

  

Broward College is an equal opportunity employer and strongly encourages applications from eligible veterans and spouses of veterans, underrepresented groups, including minorities, women, and persons with disabilities. The College does not discriminate on the basis of age, color, disability, gender identity, genetic information, national origin, race, religion, sexual orientation or any other legally protected classification. For inquiries regarding Title IX and the college’s non-discrimination policies, contact the Vice President for Talent and Culture at 954-201-7449, Broward College, 6400 NW 6th Way, Fort Lauderdale, FL 33309. Applicants needing a reasonable accommodation with the application process, please contact the Talent and Culture Department at nanders1@broward.edu.

Disclaimer

The intent of this description is to illustrate the types of duties and responsibilities that will be required of positions given this title and should not be interpreted of describe all the specific duties and responsibilities that may be required in any particular position. Directly related education/experience beyond the minimum stated may be substituted where appropriate at the discretion of the Appointing Authority. Broward College reserves the right to revise or change job duties, job hours, and responsibilities.