Legal Administrative Clerk

About Ropes & Gray

Ropes & Gray is a preeminent global law firm. The firm has been ranked in the top three on The American Lawyer's prestigious A-List for eight consecutive years and #1 on Law.com's UK A-List twice in the past three years—rankings that honor the "best of the best" law firms.

The firm has approximately 2,500 lawyers and professionals serving clients in major centers of business, finance, technology, and government in Boston, Chicago, Dublin, Hong Kong, London, Los Angeles, Milan, New York, Paris, San Francisco, Seoul, Shanghai, Silicon Valley, Singapore, Tokyo and Washington, D.C.

The firm has consistently been recognized for its leading practices in many areas, including asset management, private equity, M&A, finance, real estate, tax, antitrust, life sciences, health care, intellectual property, litigation & enforcement, privacy & cybersecurity, and business restructuring.

Ropes & Gray is an equal opportunity employer.

Overview

The Administrative Clerk is responsible for overseeing and executing all aspects of expense processing for associates and other business support personnel at the firm; ensuring timely, accurate, and compliant reimbursement of expenses, liaises with internal departments, and supports operations. As well as, working with our Paralegal and Associate teams to provide tax documentation support across the firm.  The clerk also serves as a point of contact for associates/business support personnel regarding expense policies and procedures.

Responsibilities

ESSENTIAL FUNCTIONS:  

• Expense Management & Processing:
• Review and process associate expense reports for accuracy, completeness, and policy compliance using the firm’s expense management system (e.g., Chrome River, Concur).
• Verify receipts, ensure correct coding, and resolve any discrepancies or missing documentation.
• Coordinate with associates to clarify and correct any issues in submitted expenses.
• Monitor expense submissions for timeliness and follow up with associates as needed.
• Process reimbursements in coordination with relevant stakeholders.

• Tax Filing Documentation and Processing:
• Responsible for accurate and timely handling of tax elections (83(b)s)
• Review letters for accuracy based on firm and client guidelines. Working with the paralegal team for any corrections.
• Utilize firm tools (e.g. WALZ, iManage) to process all mailings.
• Coordinating with mailroom on scanning, mailing, and returning proof of receipt to paralegal/attorney teams.

• Administrative & Operational Support:
• Support other administrative functions and projects as needed.
• Provide backup coverage to other administrative staff as required.

Qualifications

EDUCATION, EXPERIENCE AND SKILLS REQUIRED:

• Education: Associate’s degree or relevant experience.
• Experience: 2–4 years of administrative or financial processing experience, preferably in a legal or professional services environment.
• Technical Skills:

• Proficiency with expense management systems (e.g., Chrome River, Concur) and Microsoft Office Suite (especially Excel).

Compensation and Total Rewards Package

Ropes & Gray is proud to offer a comprehensive Total Rewards package to our business support team members. The firm also offers comprehensive health and well-being benefits, personal and professional development, career growth opportunities and a collegial and supportive culture. The anticipated pay range for this role is listed below and represents our good faith and reasonable estimate of the starting salary range at the time of posting. In addition, this role is eligible for a discretionary bonus based on performance. The actual offered rate for this position will be determined based on job-related, non-discriminatory factors, including qualifications and experience, geographic location, education, external market data and consideration of internal equity.

• Boston, MA ($48,100 - $69,850)

Working Conditions

This position requires hybrid on-site presence as an essential function of the role. Consistent and predictable on-site presence is required for ongoing business continuity, professional development and effective collaboration with colleagues and management.