Legal Assistant

We are seeking a Legal Assistant to join our Information Technology/IP practice group.

This is an exciting opportunity for an individual who enjoys variety and working in a fast-paced team environment. The role offers a broad range of legal and administrative job responsibilities in business law. 

The successful candidate must have 3-6 years of relevant experience and be able to confidently utilize one’s technical knowledge and superior practice management capabilities to deliver high-quality legal support to three lawyers. The role requires initiative, strong communication (verbal and written) and organizational skills, and a desire to work in a team environment to promote a client-focused culture.

This is a full-time, permanent opportunity with core work hours of Monday to Friday – 9:00 a.m. to 5:00 p.m. We are currently operating a hybrid work model and the successful candidate will be required to work in the office up to 3 days per week. 

Responsibilities

• Managing and tracking deadlines, conditional dates, and appointments, including managing the lawyers’ calendars and scheduling appointments as needed.
  
• Prepare status reports to summarize client portfolios.
  
• Preparing other routine legal documents and letters with some direction (handwritten notes, dictation, phone and oral instructions), and/or often from precedents.
• Opening and closing files electronically, which also includes maintaining detailed matter/client lists and maintaining the electronic filing system (iManage) for each client matter.
  
• Running monthly accounts; reviewing entries for accuracy and completeness.
• Entering dockets into accounting software (3E) as and when required.
• Managing internal and external communications, which includes incoming calls, mail, faxes and e-mail, responding when needed and as appropriate.
• Dealing with and responding to client inquiries and conducting follow-up as required.
• Entering and updating client contact lists in the CRM (InterAction) and working closely with the Marketing and BD department as and when required.
• General other administrative duties such as scheduling appointments and meetings, booking meeting rooms, making travel arrangements, etc.; working with other internal Departments to provide documents/other materials on time to meet client needs.
• Continually assessing and establishing work priorities as needed.
• Demonstrating a team approach; supporting and standing in for colleagues to cover absences.
• Other administrative duties as assigned.
  
  

Required Skills & Qualifications 

• At least three years of experience in Information Technology/IP law.
  
• Post-secondary education with a Legal Assistant Diploma and/or Law Clerk certificate.
  
• Proficient with legal software and MS Office 365 (Word, Excel, Outlook, PowerPoint, Teams).
• Proficient with PDF software (Kofax Power PDF/ Adobe).
• Excellent time management, organizational and prioritization skills.
• Ability to work independently, multi-task and meet tight timelines.
• Eagerness to learn new technology/processes and further develop skills.
• Excellent attention to detail and diligent proofreading skills.
• Strong interpersonal skills, an excellent team player who takes initiative and is resourceful.
• Passionate about providing quality service and work product to lawyers and clients. 
  
• Good judgement and ability to exercise discretion when dealing with confidential and sensitive matters.
  
  This job posting is for a new role.
  
  Candidates who meet the above qualifications are asked to apply online with a copy of their resume and cover letter attached (preferably together in a single file). 
  
  The target salary range for this position is $50,000 – $70,000, commensurate with the successful candidate’s skills, experience, and qualifications.