Legal Assistant

Overview

Reporting to the Associate Director of Legal Assistants and the Operations and Human Resources Manager, the Legal Assistant provides comprehensive legal and administrative support to attorneys across all practice groups in the Los Angeles office. Success in this role requires strong organizational, communication, and analytical skills, attention to detail, sound judgment, and the ability to manage multiple priorities in a fast-paced, client-focused environment.

Responsibilities

• Assist with managing deposition and trial logistics when it comes to providing legal assistant support to the attorneys.
• Travel with case teams to manage and provide onsite legal assistant support during trial (both local and nationwide).
• Take ownership of matters / assignments and provide legal assistant support directly to the attorneys.
• Potentially assist with training and mentoring of entry-level legal assistants.
• Provide guidance on best practices and firm policies for litigation associates.
• Assist with filing preparation and handle electronic filings in both state and federal courts.
• Assist with the service of motions.
• Cite-check, bluebook and proofread briefs and motions.
• Obtain pleadings from court dockets and monitor dockets.
• Assemble and distribute documents for hearings and client meetings.
• Maintain and update case contact information.
• Draft letters to clients and other counsel.
• Manage, organize, review and code documents, transcripts, production sets, etc. in relevant databases.
• Review and proofread legal documents (grammar/punctuation, definition/cross reference checks and book reads).
• Conduct and compile research, maintain / update working group lists and organize due diligence documents.
• Notarize documents, assist with notary authentication and apostilling / consularization of documents.
• Validate and process vendor invoices in a timely manner.
• Prepare responses to auditor letter requests.
• Other responsibilities as may be needed time-to-time.
• This role allows for a hybrid weekly schedule of 4 days in the office / 1 day remote.

Qualifications

• A 4-year college degree is required.
• A minimum of 2 years of relevant experience required.

Salary

• $90,000 to $120,000 DOE

Experience

• Strong client service and demonstrated written and oral communication skills.
• Ability to handle and complete multiple projects simultaneously with minimal supervision.
• Strong organizational skills and an ability to prioritize.
• Ability to meet deadlines and work well under pressure.
• Strong attention-to-detail, spelling and grammar skills.
• Ability to think critically and analytically and exhibit sound judgment.
• Effective and proactive team player.
• Flexible and available to work overtime as needed (includes evening and weekend).
• Strong computer skills and proficiency in Microsoft Office (Word, Excel and PowerPoint) and Adobe Acrobat.
• Become a notary public within the first 6 months of employment (if not already one).
• Ability to train entry-level and mid-level Legal assistants.
• Ability to communicate recommendations and best-practice suggestions to Partners, Special Counsel and Associates.
• Positive, can-do approach to provide support on assigned matters and to delegating work to legal assistants.
• Ability to travel for trial support.
• Available to report to work on regularly scheduled days and at the scheduled hour.