Lettings Coordinator

About Expedock

We are a tech-enabled workforce augmentation platform leveraging top 1% offshore talent & cutting edge technology to enable businesses to unlock their full potential.

Who We Need

You'll be at the heart of our lettings operation. While the Lettings Operations Managers focus on performance and process, you'll keep everything running day to day: handling enquiries, booking viewings, spotting our highest priority leads and guiding applicants smoothly from first contact through to a signed tenancy. If you're the kind of person who hates seeing things slip through the cracks, this role was made for you.

Key Responsibilities

1. Enquiry and lead management

• Handling incoming enquiries from prospective tenants across email, phone and third-party platforms, logging them accurately in Streak (our lead management platform) and Altido (our customer management system)- Identifying high-value and time-sensitive leads and making sure they're followed up quickly
• Progressing leads through every stage, from enquiry to viewing, application and signed tenancy, chasing responses so momentum is never lost
• Guiding prospective tenants through the contracting process, making sure paperwork is complete and nothing holds up a booking
• Making outbound calls to prospective tenants to generate sales, using a natural, conversational approach rather than a rigid script, focusing on helpful advice rather than hard-pressure sales tactics.
• Monitoring enquiries from third-party listing sites so they're picked up and actioned promptly
• Keeping the inbox within our agreed response time targets, escalating early if anything is at risk

2. Viewings coordination

• Booking viewings through our online system, working closely with our local viewing staff in each city
• Following up after viewings, re-engaging no-shows and nudging anyone still making up their mind

3. Applications and tenancy progression

• Processing tenancy applications and paperwork through to offer stage
• Conducting Right to Rent and Anti-Money Laundering checks
• Sending tenant communications through our customer management system
• Keeping tasks and records up to date, and arriving at weekly team meetings with your work accurately reflected

4. Peak season and team support

• Helping to recruit, onboard and coordinate the temporary staff who join us during peak periods
• Providing general admin support to the Lettings Operations Manager, including reporting and ad hoc projects

Key Qualifications & Skills

Essential

• Excellent organisational skills and a sharp eye for detail; you enjoy bringing order to a busy workload
• Confident, friendly written and verbal communication, comfortable handling a high volume of enquiries
• The ability to work through a structured daily task list while taking ownership of shifting priorities, judging which tasks and leads matter most and flagging early if a deadline is at risk
• Quick to pick up new systems (we use Gmail, Streak, third-party listing platforms and Altido)
• Flexibility to work variable hours during peak season, including some evenings and weekends, repaid as time in lieu
• Willingness to travel occasionally between our cities
• A proactive, can-do attitude and a genuine interest in lettings and property
• Strong ability to make sales phone calls to progress enquiries without fixed scripts.

Desirable

• Experience in a lettings, sales, customer service or admin role
• Familiarity with CRM systems (such as Streak) or property listing platforms
• Experience supervising or coordinating temporary or seasonal staff
• An interest in student accommodation or the wider property sector
  

Technical Requirements

• Fiber internet (PLDT Fiber, Converge, Globe Fiber, etc.) - recommended speed of 100/50 Mbps
  
• Backup internet (mobile hotspot or secondary ISP) capable of at least 20 Mbps
• Quiet, conducive home workspace
• OPTIONAL: Wired Ethernet connection preferred during work hours
• OPTIONAL: Power backup (UPS) if the location experiences frequent outages

Why Expedock

• HMO coverage and leave credits become available after three months of engagement.
• Supportive Remote Environment: Work from home alongside a collaborative team that values growth and mutual success.
• Structured Engagement & Training: Start strong with a structured engagement program and client-specific training designed to help you quickly master your assigned workflows.

Candidate Data & Privacy Notice

By submitting your application to Expedock, you acknowledge and consent to the collection, use, and processing of your personal information for recruitment and hiring purposes. Your information will be used to:

• Evaluate your qualifications and suitability for current and future roles
• Communicate with you throughout the recruitment process Improve our hiring processes and overall candidate experience
• Maintain talent pools for future opportunities, where permitted by law

We handle candidate data with care and in accordance with applicable data protection and privacy regulations. Your information will only be accessed by authorized team members and will not be shared with third parties without your consent, unless required by law.