Litigation Administrative Assistant

Overview

Nelson Mullins, an AmLaw 60 Firm, is seeking an experienced Litigation Administrative Assistant to support our National Civil Litigation Team in the West Palm Beach office. This is an excellent opportunity for a detail‑oriented, proactive professional who thrives in a fast‑paced environment and is committed to delivering exceptional service to attorneys and clients.

A Day in the Life

In this role, you will provide comprehensive administrative and clerical support to a fast-paced litigation practice, working closely with attorneys and team members to ensure efficient case management and seamless coordination of all litigation activities. You will be responsible for drafting, formatting, and proofreading a wide range of legal documents, including court filings, discovery requests and responses, contracts, and correspondence, while maintaining accurate and well-organized electronic and paper files in NetDocuments. The position requires managing electronic filings in Florida state and federal courts through systems such as the Florida ePortal and CM/ECF, ensuring strict compliance with applicable rules, procedures, and judicial preferences. You will monitor court dockets and notices, track and coordinate deadlines using the firm’s docketing system, and assist with all phases of case preparation, including hearings, mediations, depositions, and trials by assembling binders, exhibits, and witness materials. Additional responsibilities include handling discovery materials, processing incoming and outgoing correspondence, and supporting document production and docketing requests. You will serve as a professional point of contact for clients, courts, vendors, and internal teams, while also coordinating schedules, maintaining attorney calendars, and arranging meetings, mediations, hearings, and depositions. The role also supports key administrative functions such as billing, time entry, expense processing, conflict checks, opening new matters with engagement documentation, and closing matters in accordance with firm guidelines. This is an in-office position requiring regular on-site presence.

We Know You

The ideal candidate will have a minimum of three years of experience supporting attorneys in civil litigation matters in both federal and Florida state courts, with demonstrated proficiency in preparing, formatting, and proofreading litigation documents and managing electronic court filings. This role requires a strong ability to organize and track discovery materials, manage high-volume document workflows, and review court filings while accurately processing docketing requests and deadlines. The successful candidate will possess excellent written and verbal communication skills, along with a high level of professionalism when interacting with attorneys, clients, courts, and internal teams. Strong organizational, analytical, and multitasking abilities are essential, as is the capacity to manage competing priorities in a fast-paced, deadline-driven environment. Proficiency in Microsoft Word, Excel, and PowerPoint is required, along with familiarity with legal billing guidelines and client invoicing processes. This position is well suited for a highly organized and detail-oriented professional who thrives under pressure, works collaboratively, anticipates needs, takes initiative, and is committed to delivering exceptional client service.

Who We Are

With more than 1,000 attorneys, policy advisors, e-discovery professionals, and other business professionals across offices in California, Colorado, the District of Columbia, Florida, Georgia, Illinois, Maryland, Massachusetts, New York, Pennsylvania, Tennessee, Texas, West Virginia, and throughout North Carolina and South Carolina, Nelson Mullins has strong roots in the business community and an appreciation for new directions in the business world.