Marketing and Operation Administrative

This position combines two core functions: Marketing Support and Operations Administrative Support, with responsibilities generally divided approximately 50/50.

Depending on business needs, the focus of the role may temporarily shift during busy periods, such as marketing events, exhibitions, or high order volumes. We are therefore looking for a flexible and proactive team member who enjoys working across different functions and supporting various teams in a dynamic international environment.

The role supports the Marketing team with sample management and event logistics, while also assisting the Operations team with order processing, shipment coordination, and invoicing activities.

MARKETING SUPPORT RESPONSIBILITIES (50%)

SAMPLE & MATERIALS MANAGEMENT

· Arrange and coordinate marketing sample orders with internal teams and suppliers

· Perform incoming checks to verify quantity, quality, and condition of samples and materials

· Maintain accurate records of samples, inventory levels, and storage locations

· Organize, store, and prepare samples for marketing use, meetings, and events

EVENT LOGISTIC SUPPORT

· Support logistics for marketing events, trade shows, and exhibitions

· Pack, ship, and track marketing materials, samples, and event equipment

· Coordinate with freight forwarders, couriers, and event organizers

· Manage return shipments and ensure materials are properly stored after events

OPERATIONS ADMINISTRATIVE SUPPORT RESPONSIBLITIES (50%)

OPERATION ADMINISTRATION

· Accurately enter and process purchase orders in the system

· Issue invoices for shipped orders

· Support shipment coordination and delivery follow-up

· Maintain accurate operational and administrative records

· Communicate with internal departments and external logistics partners regarding order status and deliveries

· Experience in operation, logistics, warehouse operations, marketing operations, or event support

· Familiarity with shipping processes, inventory management, data entry.

· Experience supporting trade shows, exhibitions, or promotional events

· Affinity with Japanese culture

· 0-4 years of working experience

· Good knowledge of Microsoft Office software & Data Management

· Well-organized and takes responsibility to finish given tasks on time

· Holds valid EU work and residence permit, and live within commuting distance to Amsterdam.

• Flexible work options: Hybrid working model
• Career development: Clear opportunities to grow into a Regional Manager role
• Supportive team environment: A culture that values collaboration, learning, and high performance
• Competitive benefits: Attractive pension scheme, bonus scheme, and 3–4 additional end-of-year holidays in addition to 24 vacation days
• Well-being perks: Sports/gym subscription allowance
• Company culture: Friday drinks, kick-off outings, and an end-of-year dinner to connect with colleagues