Office Assistant

madiffpl
Apply Now ↗
📍 Warsaw, PolandFull time

About this role

Madiff – an international IT consulting company – is looking for an energetic, well-organized and proactive person to support the day-to-day operations of our office and help us expand the use of AI and Zoho across the company.
If you want to grow in a dynamic environment, are interested in AI and enjoy improving processes – join us!
Your responsibilities:
  • Managing the office and ensuring smooth day-to-day operations
  • Handling documentation and correspondence
  • Supporting HR, Sales and Project teams
  • Organizing meetings, events and business trips
  • Supporting onboarding and providing day-to-day assistance to consultants
  • Providing ongoing support to the Business Director
  • Working with Zoho Recruit – maintaining data, preparing reports, managing workflows and improving processes
  • Using AI tools such as ChatGPT, Claude and other LLMs to automate and optimize daily work
  • Identifying new opportunities to use AI across HR, Sales and Operations


Requirements

  • Very good command of English, both spoken and written
  • Good knowledge of MS Office
  • Independence, strong organizational skills and ability to multitask
  • Strong interest in AI and practical experience with tools such as ChatGPT or Claude
  • Willingness to learn and develop skills in Zoho and process automation
  • Proactive mindset and openness to new technologies
  • Availability to work on-site in Warsaw
  • Student status is welcome, but not required


Benefits

  • Stable cooperation in an international environment
  • Opportunity to develop your skills in AI, automation and Zoho
  • Private medical care
  • Open and supportive work culture
  • Office in central Warsaw (WeWork), pet-friendly ?
  • Fresh barista coffee every day ☕ and a relaxation area
  • A real opportunity to influence and improve the way we work


Frequently Asked Questions

Is the salary disclosed for the Office Assistant position at madiffpl?
The salary for this Office Assistant role at madiffpl is not publicly listed. Click "Apply Now" to learn more about the compensation package on their official careers page.
Where is the Office Assistant position at madiffpl located?
This Office Assistant role at madiffpl is based in Warsaw, Poland. The position is listed as on-site or hybrid. Check the full job description or apply directly to confirm the work arrangement.
Is the Office Assistant role at madiffpl full-time or part-time?
This is listed as a Full time position. It is posted as a Office Assistant role at madiffpl.
How do I apply for the Office Assistant position at madiffpl?
Click the "Apply Now" button on this page. You will be redirected to madiffpl's official application portal hosted on zohorecruit where you can submit your application directly.
When was the Office Assistant job at madiffpl posted?
This Office Assistant position at madiffpl was posted on Sep 24, 2026. Apply as soon as possible — early applications are often reviewed first.
Office Assistant
madiffpl
Apply for this role ↗

You'll be redirected to madiffpl's official application page on zohorecruit.