Operations Coordinator

Overview

POSITION TITLE: Operations Coordinator 

REPORTS TO: VP, COE Operations 

SUPERVISION EXERCISED: None 

LOCATION: Anywhere ADL has an office; NYC preferred (CSC) 

GRADE/CLASS: Grade C, Non-Exempt, Non-Union.  

ABOUT THE ORGANIZATION: 

ADL is the leading anti-hate organization in the world. Founded in 1913 to protect the Jewish people, ADL works to stop the defamation of the Jewish people and secure justice and fair treatment to all. In the face of rising antisemitism and extremism, we protect, advocate, and educate, through a mix of programs and services using the latest innovations and technology, and seek to create a world without hate. More at www.adl.org. 

PRIMARY FUNCTION: 

The Operations Coordinator will provide a broad range of administrative and operational support for the Center on Extremism and the Center on Technology and Society. 

Responsibilities

Primary: 

• Manage calendars and scheduling for team leadership, including coordinating meetings with internal and external stakeholders. 
• Assist with the preparation of budget and routing of contracts and agreements; track deadlines and ensure follow-through on signatures and renewals. 
• Support the submission and tracking of invoices and payment requests; liaise with internal finance and procurement contacts as needed. 
• Track and assist with all operations work related to the Center on Extremism and Center on Technology and Society. 
• Maintain organized records for team documentation. 
• Assist with database maintenance. 
• Help maintain shared drives and organize content across platforms like SharePoint, Notion, and internal team folders. 
• Support the collection and compilation of team updates and project metrics for internal reporting. 
• Assist in drafting internal documents and slide decks that help summarize team workstreams and outcomes. 

This job description provides a general overview of the role and its key responsibilities. It is not an exhaustive list of all duties, and ADL reserves the right to assign additional tasks as needed.  

Qualifications

Skills: 

• Excellent organizational skills with strong attention to detail. 
• Ability to manage multiple tasks simultaneously and follow through reliably. 
• Strong written and verbal communication skills. 
• Proficiency with Microsoft Office Suite, Box, and Notion. 
• Comfort working in a fast-paced, team-oriented environment. 

Attributes:  

• Committed to contributing to a culture where everyone thrives 
• Collaborative team-player. 
• Creative and innovative; takes initiative.  
• Results-oriented – a problem solver (versus a problem identifier) 
• Excels in dynamic environments that require adaptability 
• Ability to manage multiple priorities simultaneously 
• Energized by ADL’s mission and work 

Work Experience: 

• The ideal candidate has several years’ experience in an administrative, operations, or team support role. 

Education: 

• Associate’s degree or equivalent work experience required. 

Work Environment: 

• ADL is a hybrid environment; this role will require 3 days in the office. 

Compensation: 

• This position has a salary range of $60,000 to $65,000. This salary range is reflective of a position based in New York, New York. Please note that actual salaries are commensurate with experience and reflect the budget for a given position, and since ADL has a location-based compensation structure, there may be a different range for candidates in other locations. For an overview of our total rewards package, please visit https://www.adl.org/about/careers.

ADL aims to create a working environment where every employee can thrive professionally.  Our mission-driven work is best accomplished in an environment that supports belonging. ADL values a diverse workplace and strongly encourages people of all races, religions, nationalities, genders, LGBTQ+ individuals, people with disabilities, and veterans to apply. ADL is an equal opportunity employer. Recruitment, hiring, promotions and other terms, conditions and privileges of employment shall be maintained in a manner which does not discriminate on the basis of age, race, creed, religion, color, national origin, sex, sexual orientation, gender expression, marital status, physical or mental disability, veteran status, or military status, or in violation of any applicable Federal, state or local laws.       

ADL will ensure that individuals with disabilities are provided reasonable accommodations to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. For individuals with disabilities who would like to request an accommodation to support the interview process, please contact the People & Culture department at talentacquisition@adl.org.       

ADL will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Credit Reporting Act, and all other applicable State, Local, and Federal laws.    

The information in this job description indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, or be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications and objectives required of employees assigned to this job, nor is it to be interpreted as a contract for employment.